Executive Assistant II, HR Experience Foundation Product & Technology

Socket.dev; Seattle (WA); On-site; USD 83,000 - 130,000; Full time

Job summary

HR Experience Foundation Products & Technology (HRxF) seeks an Executive Assistant to support two Directors on the HRxF PXT team in Seattle, Washington. The role requires handling confidential information with professionalism, managing multiple calendars, planning events, and coordinating travel.

This position is office-based, five days per week, with opportunities to improve processes and collaborate with leadership, recruiting, and cross-functional teams.

Qualifications

• 5+ years of executive assistant experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience with Microsoft Office products and applications.

Responsibilities

• 5 days/week in-office requirement.
• Manage complex calendars for two Directors.
• Plan and organize events of all sizes.
• Coordinate domestic and international travel.
• Manage expense report coordination and submission.
• Organize team activities and meetings.
• Collaborate with leadership team, program managers, recruiting, and other EAs to support the organization.
• Help develop and maintain new mechanisms within the team.

Skills

Executive assistant experience

Calendar management

Travel coordination

Microsoft Office

Tools

Microsoft Office

Job description

HR Experience Foundation Products & Technology (HRxF) is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. HRxF sits at the intersection of employee support operations and the technology platforms that power them. We are looking for someone to support two Directors on our HRxF PXT team in Seattle, Washington.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. You will help build a positive team environment and establish working relationships inside and outside of the group.

This role requires five (5) days a week in office.

Key job responsibilities

• 5 days/week in-office requirements
• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-teams meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on open matters
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team

Basic Qualifications

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually