Executive Assistant II (Director of Public Safety)

City of St. Louis

St. Louis (MO)

On-site

USD 70,000 - 90,000

Full time

4 days ago

Be an early applicant

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Accommodations available

Job summary

City of St. Louis is seeking an Executive Assistant II (Director of Public Safety) to analyze department operations, advise the Director, and help implement policy changes.

The role involves developing program recommendations, supporting budgeting processes, and representing the department with government and community groups. The position requires strong data analysis, communication skills, and the ability to coordinate across divisions to improve public safety outcomes.

Qualifications

Bachelor’s degree plus five years of administrative and/or managerial experience in a public safety setting.
At least two years of advanced level experience analyzing, developing, and recommending programs, policies and procedures; advising upper‑level management on management and policy issues; handling financial and budgetary issues.
OR an equivalent combination of education, training, and experience.

Responsibilities

Proactively identifies operational, compliance, and performance issues within assigned divisions; recommend solutions and mitigation strategies.
Tracks division progress on Director assigned initiatives, identifies operational barriers, and supports corrective actions.
Recommends new programs, initiatives, and operational enhancements to align with public safety goals.
Provides regular written and verbal briefings to the Director, as well as internal and external stakeholders.
Evaluates operational reports, programs, policies, procedures, and both proposed and existing legislation to guide decision‑making.
Collaborates with the Director and Appointing Authorities to create, update, and deploy division policies that maximize operational performance.

Skills

Data Utilization

Human Interaction

Equipment & Tools

Verbal Aptitude

Mathematical Aptitude

Functional Reasoning

Situational Reasoning

Environmental Factors

Physical & Sensory

Education

Bachelors degree in Public/Business Administration, Political Science, Criminal Justice or related field

Job description

Job Description - Executive Assistant II (Director of Public Safety) (260000O6)

Job Description

Executive Assistant II (Director of Public Safety) - ( 260000O6 )

Description

Position Grade: 216M

Department:Public Safety

Job Type: Full-Time (Permanent)

Examination Number: EX1794

Location: Downtown - St. Louis, MO

Incumbents in this position are responsible for analyzing the Department of Public Safety operations, policies, procedures and issues and advising the Director of Public Safety. Duties include developing program, policy and procedure recommendations, assisting the Director of Public Safety in implementing changes and representing them with a variety of governmental, business and community groups.

Essential Functions and Responsibilities:

Proactively identifies operational, compliance, and performance issues within assigned divisions; recommend solutions and mitigation strategies.
Tracks division progress on Director assigned initiatives, identifies operational barriers, and supports corrective actions.
Recommends new programs, initiatives, and operational enhancements to align with public safety goals.
Provides regular written and verbal briefings to the Director, as well as internal and external stakeholders.
Evaluates operational reports, programs, policies, procedures, and both proposed and existing legislation to guide decision‑making.
Collaborates with the Director and Appointing Authorities to create, update, and deploy division policies that maximize operational performance.
Assists the Director with grievance reviews by gathering documentation, coordinating responses, and strictly adhering to deadlines.
Serves as the designated Authorized Signer for division requisitions and financial requests.
Attends City and community meetings, forums, and public events on behalf of the Department of Public Safety.
Works closely with intergovernmental groups on strategic planning.
Creates and manages department budget.
Performs additional duties and special projects as assigned.

Knowledge, Skills and Abilities:

Data Utilization: Requires the ability to perform mid to upper‑level data analysis including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework. Requires the ability to implement decisions based on such data, and overseeing the execution of these decisions.
Human Interaction: Requires the ability to provide first line supervision. Ability to persuade, convince, and train subordinates. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.
Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as computer terminal, telephone, calculator, photocopier, fax machine and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, budgets, contracts, bid specifications, press releases, city charter, ordinances, statutes, various policies, master plans, program reports, personnel policies, performance evaluations, job applications/resumes, procedures, guidelines and nonroutine correspondence.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate percentage and decimals; develop and interpret descriptive and inferential statistical reports.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions involving planning and directing of interrelated activities or multiple departments. Ability to deal with several concrete and abstract variables in working out approaches to major problems.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs.
Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
Physical Requirements: None.
Sensory Requirements: Requires the ability to recognize and identify individual characteristics of shapes to clearly distinguish objects and sounds to communicate with others. Ability to sustain prolonged visual concentration.

Qualifications

A Bachelor’s degree in Public or Business Administration, Political Science, Criminal Justice, or a related field; plus five years of administrative and/or managerial experience in a public safety setting, including at least two years of advanced level experience analyzing, developing, and recommending programs, policies and procedures; advising upper‑level management on management and policy issues; and handling financial and budgetary issues. OR an equivalent combination of education, training, and experience.

Preferences:

Public safety experience in law enforcement or corrections.

License:

Must possess and maintain a valid driver’s license while employed by the City of St. Louis. Must possess a valid driver’s license at the time of filing application and be able to present it upon request. Please note the type of license, number, class and expiration date on the Employment Application. Only qualified applicants who provide proof of a valid driver’s license will be considered for this position.

Scoring Components and Their Weights

Experience and Training: 100%

May be Subject to:

Background Investigation: Pass/Fail
Medical Examination: Pass/Fail

Documentation of Academic Credentials must be Submitted Upon Request

When completing the Employment History and the Educational/Training History sections of the Employment Application, please be as thorough as possible when describing your education, training and experience relating to this position. Applicants will only receive credit for their experience, training and education as shown on the application. Resumes will not be accepted as a substitute to a fully completed application. Incomplete applications will not be considered.

To be eligible for veteran's preference points, the applicant must submit a copy of their DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request. The Director of Personnel may, in their discretion, accept alternate documentation.

City Residence Preference Points

City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam. An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points. City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points.

Accommodations

If assistance with the job application is necessary based on a physical impairment, mental impairment, or otherwise, they should reach out to the Office on the Disabled with contact information. This office will not disclose any information that an applicant or employee has a disability or has discussed possible accommodations without the applicant's or employee's prior consent.