Executive Assistant II

Omnicell, Inc.; Fort Worth (TX); On-site; USD 71,000 - 110,000; Full time

Job summary

Omnicell, Inc. is seeking an experienced Executive Assistant / Office Manager to support the EnlivenHealth Executive Leadership Team in our Fort Worth office.

This on-site role requires superb organization, professionalism, and the ability to anticipate needs to keep leaders focused on priorities. You will manage complex calendars, coordinate travel, prepare materials, and help run leadership meetings and events while partnering with facilities, IT, HR, and finance to deliver a high-quality

Qualifications

• 7+ years of experience supporting senior executives or C-level leaders in a complex business environment.
• Proven ability to manage multiple calendars, travel arrangements, and executive meetings with competing priorities.
• Excellent written and verbal communication with executives, employees, customers, and vendors.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint).
• Ability to work onsite in Fort Worth and provide a high-quality in-person experience.
• Ability to handle confidential information with discretion and professional judgment.
• Experience coordinating leadership meetings, board materials, town halls, or offsites is preferred.

Responsibilities

• Enable executive effectiveness by coordinating day-to-day leadership priorities.
• Manage complex calendars and travel itineraries for multiple senior leaders.
• Prepare agendas, briefing materials, and presentations for meetings.
• Coordinate leadership staff meetings, town halls, and offsite events.
• Oversee office operations, facilities, vendors, and day-to-day readiness.
• Plan and execute leadership events and cross-functional projects.
• Handle sensitive information with sound judgment and discretion.

Skills

Calendar management

Executive support

Communication

Microsoft 365

Project coordination

Education

Bachelor’s degree or equivalent

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Executive Assistant / Office Manager, EnlivenHealth Executive Leadership TeamLocation: 6000 Western Place, Fort Worth, TX 76107 | Fully onsite.Department: EnlivenHealthReports to: SVP & GM, EnlivenHealthWhy Join Enliven Health?EnlivenHealth, an Omnicell company is seeking an experienced Executive Assistant / Office Manager to support the EnlivenHealth Executive Leadership Team and help create a highly organized, professional, and effective Fort Worth office environment.This role is ideal for a polished, proactive professional who enjoys operating at the center of a fast-moving business. You will serve as a trusted partner to senior leaders, coordinate executive priorities across the organization, and own the day-to-day experience of the Fort Worth office. Your work will help leaders stay focused on strategic priorities while ensuring that employees, customers, partners, and visitors experience a well-run and welcoming workplace.This is a high-visibility role that combines executive partnership, business coordination, office operations, event planning, and special projects. Success will require sound judgment, discretion, strong follow-through, and the ability to anticipate needs before they become issues.What You’ll DoAs the Executive Assistant / Office Manager, you will:Enable executive effectiveness by serving as a trusted partner to the EnlivenHealth Executive Leadership Team and coordinating the day-to-day execution of leadership priorities.Manage complex calendars and competing priorities across multiple senior leaders, ensuring that meetings are purposeful, well-prepared, and aligned to business priorities.Coordinate travel, including itineraries, meeting logistics, changes, expense support, and follow-up.Prepare and coordinate executive materials, including agendas, briefing documents, presentations, reports, meeting notes, and action-item trackers.Support the leadership operating rhythm by coordinating executive staff meetings, leadership meetings, town halls, offsites, planning sessions, and other company events.Track commitments and follow-through across the leadership team, proactively identifying deadlines, dependencies, risks, and items requiring executive attention.Coordinate executive, customer, and partner visits to the Fort Worth office, including room preparation, hospitality, schedules, materials, and onsite logistics.Own Fort Worth office operations by coordinating facilities, supplies, vendors, access, workspace needs, mail and deliveries, conference rooms, and day-to-day office readiness.Partner with Facilities, IT, HR, Finance, and other Omnicell teams to resolve workplace needs, maintain a high-quality office experience, and ensure effective communication and follow-through.Manage office-related purchasing and administration, including vendor coordination, invoice and expense tracking, supplies, catering, and basic budget monitoring.Plan and execute employee and leadership events that support engagement, collaboration, customer relationships, and a professional workplace culture.Lead special projects and cross-functional initiatives on behalf of executive leadership, using strong organization, communication, and project-management skills to move work forward.Handle confidential information and sensitive communications with exceptional discretion, professionalism, and judgment.Identify opportunities to improve processes for executive support, office operations, meeting effectiveness, and leadership communication.Who You AreMinimum Qualifications7+ years of experience supporting senior executives, executive leadership teams, or C-level leaders in a complex business environment.Demonstrated experience managing multiple complex calendars, travel arrangements, executive meetings, and competing priorities.Exceptional organization, prioritization, project coordination, and follow-through skills.Strong written and verbal communication skills, including the ability to communicate effectively with executives, employees, customers, partners, and vendors.Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.Ability to work onsite in the Fort Worth office and provide a consistent, high-quality experience for employees and visitors.Proven ability to handle highly sensitive and confidential information with maturity and discretion.Strong judgment, professionalism, attention to detail, and ability to operate independently in a fast-paced environment.Ability to manage shifting priorities, navigate ambiguity, and make sound decisions without constant direction.Preferred QualificationsExperience supporting multiple executives or a business unit with broad cross-functional responsibilities.Experience coordinating leadership meetings, board or executive materials, strategic planning sessions, town halls, or company offsites.Experience with office vendor management, facilities coordination, event planning, purchasing, invoice processing, or budget tracking.Experience coordinating customer, partner, or other high-visibility external meetings and visits.Experience managing or coordinating day-to-day office operations in an in-person workplace.Bachelor’s degree or equivalent combination of education and professional experience.How You’ll Elevate at OmnicellAt Omnicell, success isn’t just about what you achieve. It’s about how you achieve it. We embed Elevate Behaviors in everything we do.As the Executive Assistant / Office Manager, you will:Collaborate by building strong working relationships across EnlivenHealth, Omnicell corporate functions, vendors, customers, and partners to keep work moving and resolve issues quickly.Inspire by creating a professional, welcoming, and service-oriented office environment and by bringing a calm, positive presence to high-visibility situations.Develop by continuously improving executive-support and office-management practices, learning the business, and finding better ways to organize information and work.Execute by taking ownership of details, setting clear priorities, anticipating needs, and delivering on commitments with consistency.Impact by enabling executive leaders to focus on strategic priorities, improving organizational coordination, and creating an office experience that supports business performance.Work EnvironmentThis is an in-person role based in the Fort Worth, Texas office. Regular onsite presence is required to support executive leaders, office operations, employee needs, customer and partner visits, and leadership events. Occasional travel may be required for meetings, offsites, or company events.#LI-MG2Drug Screen: Not RequiredBase Compensation: $70,792.00 to $110,000.00(Actual compensation is subject to variation due to such factors as location, education, experience, and skillset. We offer a comprehensive benefits package, including medical, dental and vision plans covering eligible US employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and paid time off.)About UsAt Omnicell, innovation starts with people who are passionate about making healthcare safer and smarter. Since 1992, we’ve been transforming the future of pharmacy care through bold ideas and hands-on solutions that make a real impact on clinicians and patients’ lives.We build outcomes-driven technology—from robotics to intelligent software—that helps clinicians work more efficiently and ensures patients get the care they need. Every improvement, every breakthrough, every idea is rooted in our belief that better is always possible.But what sets us apart isn’t just the work we do, it’s how we do it. Our Culture of Care shapes everything, from how we show up for each other to how we solve tough problems together. You’ll find a team that has your back, leaders who listen, and a shared commitment to building something that matters.Here, careers are more than job titles, they are journeys of purpose and possibility. Whether you’re just getting started or ready to grow in new directions, we’ll meet you where you are, with support, flexibility, and opportunity that matches your ambition.If you’re driven by purpose and ready to shape what’s next in healthcare, there’s a place for you at Omnicell.EEO, Privacy, and AdaptabilityOmnicell welcomes applications from all individuals, valuing a wide range of perspectives and backgrounds. As an equal opportunity employer, we do not discriminate based on race, gender, religion, sexual orientation, gender identity, national origin, veteran status, or disability. We are committed to making our recruitment process accessible to everyone. We offer support and reasonable adjustments for individuals with disabilities during our hiring process. If you need assistance, please contact us at [e-mail] Omnicell, respect for privacy and confidentiality is paramount. We adhere to strict policies to prevent discrimination or retaliation against those who engage in open conversations about compensation. However, employees privy to compensation information as part of their job role are expected to maintain confidentiality, except in specific circumstances outlined by law, such as during formal complaints, investigations, or as required by legal obligations. Learn more about our privacy practices: https://www.omnicell.com/privacy/Please note that Omnicell reserves the right to modify job roles and responsibilities as needed to meet our organization's evolving needs and drive our mission forward.