Executive Assistant II

Busey; Champaign (IL); On-site; USD 61,000 - 82,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Employee stock purchase plan

Wellness incentives

Job summary

A leading financial institution in Champaign, Illinois, is seeking an Executive Assistant II to support senior leadership by managing workflows and schedules. The ideal candidate will have 2-3 years of experience, strong communication skills, and proficiency in Microsoft Office. Key responsibilities include maintaining calendars, preparing presentations, and coordinating meetings. This role offers a competitive salary between $61,000 - $82,000 annually, alongside a comprehensive benefits package including a 401(k) match and paid time off.

Qualifications

• 2-3 years of experience supporting senior leadership (SVP and above).
• Requires intermediate (or above) knowledge of Microsoft Office Suite.

Responsibilities

• Maintain calendar for senior leadership and manage travel arrangements.
• Prepare agendas, presentations, and expense reports for the executive.
• Coordinate meetings for internal/external customers in multiple locations.
• Act as liaison for vendors and manage office supplies.

Skills

Oral and written communication skills

Adept in Microsoft Office Suite

Time management skills

Independent working ability

Judgement and discretion

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Job description

Position Summary

The Executive Assistant II identifies and addresses needs of senior leadership and performs administrative tasks, ensuring workflows run smoothly. The position provides Service Excellence through the execution of specialized and administrative functions, including maintaining the executive's calendar, preparing agendas or presentations, and preparing and submitting expense reports on behalf of the executive, all while maintaining confidentiality of sensitive information.

Duties & Responsibilities

• Answer phones and route calls providing general information to clients and referring questions and issues to appropriate staff or department for further information and problem resolution.
• Proactively maintain calendar for senior leadership, including daily scheduling and routine travel arrangements.
• Create internal/external correspondence using Outlook and Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system.
• Assist teammates; cover other duties during vacations.
• Schedule and set‑up internal meetings, conference calls, catering as required; independently manage event/meeting logistics and contracts (e.g., room rental, materials prep, dress code, food, etc.), including after‑hours executive and community events.
• May act as liaison for office facilities and maintenance issues.
• May act as liaison for vendors and ensure payment of office‑related invoices.
• Order and maintain office supplies and marketing materials.
• Complete/lead ad‑hoc reporting and projects as assigned.
• Complete leadership expense reports.
• Coordinate and communicate meetings for internal/external customers in multiple locations, executing independent decision making to schedule or accept meetings on behalf of the leader/executive.
• Attend meetings on behalf of the executive.

Education & Experience

• Strong oral and written communication skills.
• Adept in technology; Microsoft Office Suite, Outlook, Ultimate Software, Chrome River, Synapsys, etc.

Ability To

• Anticipate needs.
• Apply time management skills and identify resources in all areas of the bank.
• Use keen judgement and discretion.
• Multi‑task and work independently.
• Perform duties and make decisions under frequent time pressures.

Education And Training

• Requires an associate's degree, bachelor's degree preferred.
• 2-3 years of experience supporting senior leadership (SVP and above).
• Requires intermediate (or above) knowledge of Microsoft Office.

Benefits And Compensation

Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance. (Base Pay Range: $61,000 - $82,000/year). Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well‑being—now and in the years to come—are important to us. Busey’s Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company‑paid life insurance and long‑term disability, supplemental voluntary life insurance, short‑term and long‑term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre‑tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information.

Equal Opportunity

Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey’s commitment of delivering service excellence. Busey is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey’s Equal Opportunity Employment.