Executive Assistant

BDO USA, Llp; Port Reading, Northern (NJ, KY); Hybrid; USD 66,000 - 80,000; Full time

Job summary

BDO USA, LLP is seeking an Executive Assistant to provide high-level administrative support to senior executives. You will manage calendars, coordinate travel, prepare communications, and maintain confidential files. The role requires handling confidential information and occasional after-hours work.

The position is a variable hybrid role with on-site support and possible travel based on executive needs. Strong Microsoft Office skills and ERP experience are preferred.

Qualifications

• Five or more years of administrative experience supporting executives.
• Excellent written and verbal communication with superior grammar and punctuation.

Responsibilities

• Manage complex calendars and travel arrangements for executives.
• Prepare, edit and distribute reports and presentations.
• Maintain confidential files and records.
• Coordinate meetings, events, and minutes.
• Screen calls, emails, and visitors; liaise with stakeholders.

Skills

Calendar management

Communication

Discretion

Multitasking

Education

High School Diploma

Tools

Microsoft Office

ERP (PeopleSoft/Oracle)

Job description

An Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.

This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.

Job Duties

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed
• Other duties as required
• Other duties as required

Supervisory Responsibilities

• N/A

Qualifications, Knowledge, Skills and Abilities

Education

• High School Diploma, GED or equivalent, required

Experience

• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred

License/Certifications

• N/A

Software

• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred

Language

• N/A

Other Knowledge, Skills, & Abilities

• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to perform as a team player who is willing to help out as needed

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

National Range: $48.08/hr - $57.70/hr Maryland Range: $48.08/hr - $57.70/hr NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work …

BDO provides assurance, tax…

We are proud…

*Benefits may be subject to eligibility requirements.

• Locations 90 Woodbridge Center Dr., Woodbridge, NJ, 07095, US