Executive Assistant I- CHA Foundation & Community Health

Cambridge Health Alliance; Malden (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cambridge Health Alliance in Malden, MA is seeking an Administrative Assistant to support the Chief Development Officer and Chief Compliance Officer. This full-time role emphasizes calendar management, meeting preparation, minutes, and thorough follow-through across CHA departments.

You will maintain donor and funder data, assist with budgets, reimbursements and grant reporting, and help plan events and travel.

Qualifications

• Associates degree required plus healthcare admin experience.
• Minimum 5 years’ experience as an administrative assistant is required.
• Ability to work independently and as part of a team.
• Excellent written, verbal, organizational and interpersonal skills.
• Understanding of donor software (CRM such as Raiser's Edge, Events Software)

Responsibilities

• Provide administrative support to the Chief Development Officer and Chief Compliance Officer.
• Prepare and follow-up meetings by preparing materials, minutes and all necessary follow-throughs.
• Write and input minutes, memos, correspondence and reports as directed.
• Coordinate daily activities for CHA executives, including schedules, events and travel.
• Maintain donor/funder, budgets, staffing and grants data.
• Ensure timely budget reimbursements and grant reporting.

Skills

Administrative support

Meeting minutes

Data management

Project management

Communication

Organizational skills

Teamwork

Donor software

Education

Associate degree

Bachelor's degree preferred

Tools

Raiser’s Edge

Events Software

Job description

Location

Commerce Place

Job Type

Full time

Length Of Shift(s) In Hours

8

Shift Start + End Times

8:30am- 5:00pm

Hours/Week

40

Weekend Requirements

During event season

Holiday Requirements

None

On Call Requirements

During event season

Job Duties

• Provides a variety of administrative functions to support the work of the CDO/CCO.
• Assists in preparation and follow-up of meetings by preparing materials, minutes and all necessary follow-throughs. This will include Board, staff and community meetings.
• Writes and inputs all minutes, memos, correspondence and reports as directed.
• Organizes daily activities for DCO/CCO, including schedules, special events and travel, ongoing communications/correspondence, and coordinating, executing and purchasing supplies.
• Maintains computer data bases including but not limited to donors/funders, budgets, staffing, and grants
• Ensures timely and accurate budget, reimbursement, distribution, and reporting for grant funds
• Data management and information system experience related to data entry, cleaning, and report writing
• Demonstrated effective project management skills and experience
• Strong written & verbal communication skills, with the ability to tailor message to individuals and audiences
• Strong organizational skills with the ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary.
• Initiative and ability to be self-directed, while thriving in a setting requiring collaboration and teamwork for maximal efficiency and effectiveness.
• Attention to detail that ensures appropriate & timely follow through on projects undertaken
• Ability to effectively respond to time sensitive issues and meet deadlines.
• Supports and assists with coordination of events, meetings, and programming for both departments.
• Demonstrated ability to manage a busy office environment that requires teamwork, collaboration and flexibility within the context of a complex hospital system

Qualifications

Associates degree required plus prior administrative experience in a healthcare setting; Bachelor's degree preferred. Ability to work independently and as part of a team.

Ability to work well with diverse clients, peers and managers throughout CHA. Ability to take concise and comprehensive notes and to communicate clearly in written and oral communication. Excellent written, verbal, organizational and interpersonal skills.

Understanding of donor software (CRM such as Raiser’s Edge, Events Software)

Minimum 5 years’ experience as an administrative assistant is required.

Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.