Executive Assistant I: Calendar, Travel & Exec Support

Belcan Corporation; San Carlos (CA); On-site; USD 63,000 - 94,000; Full time

Job summary

Belcan Corporation in San Carlos, CA is seeking an Executive Assistant I to support a member of the Executive Leadership team. This role requires proactive, confidential handling of a broad range of administrative duties and a high degree of initiative.

The successful candidate will manage complex calendars, coordinate extensive travel, prepare presentations, and handle confidential materials with discretion.

Qualifications

• 8 years progressive administrative experience
• 3-5 years as EA supporting senior-level executive in international setting
• Advanced PC skills: Word, Excel, PowerPoint, Outlook
• Ability to manage complex calendars and travel arrangements
• Strong written and interpersonal communication
• Able to handle confidential information with discretion

Responsibilities

• Manage complex calendars and travel arrangements.
• Prepare itineraries and expense reports.
• Format confidential and non-routine documents and correspondence.
• Prepare complex PowerPoint presentations.
• Coordinate on- and off-site conferences and meetings.
• Handle confidential material appropriately.
• Support local and global team members administratively.
• Assist with administrative projects and event planning.
• Train and supervise junior administrative staff as required.
• Screen calls and manage inquiries about policies and procedures.
• Order contracts and requisitions for vendors and consultants.
• Coordinate catering for executive meetings.
• Follow up on pre-reads and upload to SharePoint as needed.
• Order and maintain office supplies for the Executive Team.
• Provide recruiting support, including interview scheduling.

Skills

Calendar management

Travel coordination

Communication

Discretion

Multi-tasking

Independent work

Tools

Word

Excel

PowerPoint

Outlook

Job description

Belcan Corporation in San Carlos, CA is seeking an Executive Assistant I to support a member of the Executive Leadership team. This role requires proactive, confidential handling of a broad range of administrative duties and a high degree of initiative.

The successful candidate will manage complex calendars, coordinate extensive travel, prepare presentations, and handle confidential materials with discretion.