Executive Assistant I, Amazon Leo Global Business & Customer Operations

Amazon Inc.; Bellevue (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Amazon Leo is seeking an exceptionally bright, multitasking executive assistant to support Directors in Leo Business. The role emphasizes calendar management, event planning, travel coordination, and high discretion handling confidential information.

The successful candidate will complete complex tasks quickly, adapt to urgency, and collaborate across senior teams while leveraging AI tools to boost productivity.

Qualifications

• Proactively manage complex executive calendars with accuracy.
• Plan, organize, and execute team events and leadership meetings.
• Coordinate domestic and international travel and expense reports.
• Draft, edit, and prepare communications for leadership.
• Identify ways to streamline cross-team processes.

Responsibilities

• Proactively manage complex executive calendars for one or more senior leaders, balancing competing priorities with accuracy and ensuring productive use of time across the organization.
• Plan, organize, and execute team events, offsites, and leadership meetings, coordinating logistics, managing budgets, and communicating with internal and external stakeholders.
• Coordinate domestic and international travel arrangements and prepare expense reports, ensuring compliance with company policies and effective use of resources.
• Draft, edit, and prepare written communications and content on behalf of leadership, partnering with key stakeholders to curate materials and ensure readiness for meetings and reviews.
• Identify opportunities to streamline cross-team processes and procedures, driving operational improvements that scale support and increase efficiency for the broader organization.
• Management of team space, including office moves and reconfigurations.

Skills

Executive calendar management

Event planning & coordination

Travel arrangements

Written communications

Process improvement

Job description

Amazon Leo is Amazon’s low Earth orbit satellite network. Our mission is to deliver fast, reliable internet connectivity to customers beyond the reach of existing networks. From individual households to schools, hospitals, businesses, and government agencies, Amazon Leo will serve people and organizations operating in locations without reliable connectivity.

The Amazon Leo team is seeking an exceptionally bright, multitasking, and self-motivated individual to support Directors in Leo Business. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside the company is important, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with strong ambiguity and show grace under pressure.

Key job responsibilities

• Proactively manage complex executive calendars for one or more senior leaders, balancing competing priorities with accuracy and ensuring productive use of time across the organization.
• Plan, organize, and execute team events, offsites, and leadership meetings, coordinating logistics, managing budgets, and communicating with internal and external stakeholders.
• Coordinate domestic and international travel arrangements and prepare expense reports, ensuring compliance with company policies and effective use of resources.
• Draft, edit, and prepare written communications and content on behalf of leadership, partnering with key stakeholders to curate materials and ensure readiness for meetings and reviews.
• Identify opportunities to streamline cross-team processes and procedures, driving operational improvements that scale support and increase efficiency for the broader organization.
• Management of team space, including office moves and reconfigurations.

Export Control Requirement: Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

A day in the life

Your morning might start by reviewing your executives' schedules and reprioritizing meetings based on shifting business needs. By midday, you could be coordinating logistics for an upcoming leadership offsite while preparing briefing documents for an executive review. You'll regularly partner with other executive assistants and cross-functional teams to keep projects moving and follow up on open action items. You'll also explore ways to use generative AI tools to improve workflows and increase your productivity.