Executive Assistant I

United Community Banks Inc.; Georgia; On-site; USD 33,000 - 37,000; Full time

Job summary

United Community Banks Inc. in Georgia is seeking a highly organized executive secretary/administrative assistant to support the CEO and operate as receptionist and administrator, requiring tact, discretion, and adherence to bank procedures.

The role demands calendar management, document handling, confidential correspondence, and proficiency in Microsoft Office; flexibility for evenings/weekends and occasional travel up to 5% are included in this full-time position.

Qualifications

• Secretarial and administrative experience required.
• Proficiency in Microsoft Office programs.
• Excellent keyboarding and communication skills.
• Ability to handle confidential information with tact and discretion.
• Knowledge of bank procedures and compliance training is preferred.

Responsibilities

• Manage the office area of the CEO, serving as administrator, secretary and receptionist.
• Screen visitors and direct them to appropriate staff.
• Maintain President’s calendar and coordinate appointments and meetings.
• Prepare and reply to standard letters in the President's absence.
• Handle confidential information and communications with discretion.
• May serve as purchasing contact for office supplies.

Skills

Secretarial/administrative experience

Microsoft Office proficiency

Keyboarding skills

Strong communication skills

Confidentiality and discretion

Knowledge of banking procedures

Education

High school diploma

Two-year degree preferred

Tools

Microsoft Office

Job description

Overview

Performs highly diverse secretarial, administrative tasks and in some instances, requires operational knowledge. This position requires a significant amount of judgment and knowledge of all bank procedures. Requires a high level of tact, communication skills and an extreme level of confidentiality due to the frequency and level of internal and external contacts.

What You’ll Do

• Manage the office area of the CEO, serving as administrator, secretary and receptionist. Exercising tact, judgment, initiative and acquired knowledge of the bank’s functional organization. Also, screen visitors to determine those who can be handled by subordinate officers and staff.
• Answer the telephone and accept or furnish information. Refer callers to other staff members as determined to be appropriate, take messages and make tentative appointments as necessary.
• Maintain President’s calendar and remind president of scheduled appointments and meetings. Ensure that meeting participants are informed of dates and times and have all necessary information, documents, etc.
• Perform a wide variety of keyboarding tasks that require a high level of proficiency and knowledge of generally accepted format principles
• Compose and reply to standard letters of inquiries in the absence of the President or other bank officers
• Contact individuals in the bank or at other companies to give or obtain information, often of a confidential nature
• May serve as the purchasing contact for office supplies, etc.

Requirements For Success

• High school diploma; two-year degree preferred
• Secretarial/administrative experience
• Minimum one-year experience in an office environment
• Previous banking experience preferred
• Excellent keyboarding and communication skills
• Proficient in Microsoft Office programs
• Proper security clearance to handle sensitive documents or other communications
• Participation in relevant training for the position
• Good knowledge of bank operations
• Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc.

Conditions of Employment

• Must be able to pass a criminal background and credit check

SUPERVISORY RESPONSIBILITY

This position does not have any direct reports.

WORK ENVIRONMENT

United Location within the footprint

FLSA:

Non-Exempt

POSITION TYPE

This is a full-time position that requires schedule flexibility to work evenings and weekends as needed.

TRAVEL

This position requires up to 5% travel.

OTHER

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Pay Range

USD $24.42 - USD $26.72 /Hr.