EXECUTIVE ASSISTANT I

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 48,000 - 77,000; Full time

Job summary

The University of Alabama at Birmingham seeks an Executive Assistant I to support the Department of Neurology, managing the Chair's calendar, coordinating Grand Rounds, CME reporting, and event planning. Under minimal supervision, you will handle confidential administrative tasks, prepare reports, supervise support staff, and liaise with internal and external stakeholders.

Strong proficiency in Microsoft Office and excellent communication are essential in a fast-paced healthcare setting with a

Qualifications

• Knowledge of organizational policy and procedures.
• Advanced computer/software skills.
• Advanced proficiency in Microsoft Office products (Excel, Word, PowerPoint, Access, Visio, Outlook).
• Strong organizational skills.
• Ability to be results oriented.
• Ability to be detail-oriented.

Responsibilities

• Manage the Chair's calendar and schedule.
• Coordinate Grand Rounds and CME reporting.
• Plan and coordinate departmental events.
• Oversee departmental communications.
• Possess discretion handling confidential information.
• Supervise support staff and coordinate related tasks.

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Access

Visio

Outlook

Job description

Job Description - EXECUTIVE ASSISTANT I (T239092)

EXECUTIVE ASSISTANT I - ( T239092 )

Description

EXECUTIVE ASSISTANT I

University of Alabama at Birmingham

This position supports the Department of Neurology and is responsible for the Chair's calendar, Grand Rounds coordination, CME reporting, event planning, departmental communication, and other tasks.

General Responsibilities

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.

Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.

May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications.

May handle human resources related duties, general office management and supervise support staff.

May coordinate special projects.

Requires knowledge of organization policy and procedure and a high level of technical skill.

May monitor financial, budgetary and personnel processes.

May be responsible for event planning.

Incumbents in this role must possess the following behavioral attributes:

Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions.

Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail.

Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.

Have stamina, drive and perseverance to handle pressure well.

Must be willing and able to resolve problem situations.

Must be a computer-literate performer with extensive software proficiency.

Have proven relationship-building experiences with unsurpassed interpersonal skills.

Preferred Experience

Executive support experience preferred

Knowledge / Skills / Abilities

Knowledge of organizational policy and procedure

Advanced computer/software skills

Advanced proficiency in Microsoft office products (Excel, Word, PowerPoint, Access, Visio, Outlook)

Strong organizational skills

Ability to be results oriented

Ability to be detail-oriented

Ability to multi-task

Ability to prioritize

Ability to adjust to change and perform well in stressful situations

Ability to problem-solve

Must be able to interact with staff at all levels with professionalism and confidentiality

Must be flexible, proactive, and efficient

Must be self-directed/self-motivated

Must have good communication and interpersonal skills

Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure

Must be able to accept responsibility for the direction, control and planning of one’s own work

Must be able to work independently

Must be able to recognize the rights and responsibilities of patient confidentiality

Must be able to convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief

Must be able to relate to others in a manner which creates a sense of teamwork and cooperation

Must be able to communicate effectively with people from every socioeconomic, cultural and educational background

Must be able to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment

Must be able to perform effectively when confronted with emergency, critical, unusual or dangerous situations

Must be able to demonstrate the quality work ethic of doing the right thing the right way

Must be able to maintain a customer focus and strive to satisfy the customer's perceived needs

Must be able to maintain professional attire

Salary Range: $47,665-$77,455

Qualifications

Education

Bachelor's degree in a related field and two (2) years of related experience required.

Or an equivalent combination of relevant education and/or experience.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

311500000 Neurology Chair Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Hybrid Eligible