Executive Assistant (Hybrid)

United Airlines; Chicago, Northern (IL, KY); On-site; USD 45,000 - 59,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Parental leave

Commuter benefits

Paid holidays

Paid time off

401(k)

Job summary

United Airlines is seeking an Executive Assistant to provide high-level administrative and business support to leadership and teams. The role encompasses calendar management, travel arrangements, documentation support, meeting coordination, and records management to drive efficient operations and clear communication across the organization.

The successful candidate will be highly organized, detail-oriented, and capable of balancing multiple priorities while building strong relationships with

Qualifications

• Administrative, executive support, business coordination experience
• Travel up to 10% as needed
• Calendar management and scheduling conflicts resolution
• Experience coordinating meetings and logistics
• Expense management per company policies
• Proven relationship management across all levels
• Strong organizational and prioritization skills with handling confidential information
• Proficiency with productivity tools including word processing, presentations, spreadsheets, and email applications
• Must be legally authorized to work in the United States without sponsorship
• Interview requirement completed
• Reliable, punctual attendance is essential

Responsibilities

• Perform a wide range of administrative functions including document prep, data entry, calendar management, and organized records
• Coordinate meetings, schedules, and related logistics to support leaders and teams
• Arrange travel accommodations, transportation, and business travel support for a seamless experience
• Prepare, organize, and maintain files, records, reports, presentations, and other business documents
• Submit payment requests and maintain supporting documentation per processes
• Compile data, prepare routine reports, and support team activities with accurate documentation
• Support effective communication by maintaining organized information and facilitating coordination across stakeholders
• Assist with call management, email management, event planning, and other operational activities that contribute to business continuity

Skills

Calendar management

Meeting coordination

Expense management

Relationship management

Multitasking/Prioritization

Productivity tools

US work authorization

Tools

Word processing

Presentations

Spreadsheets

Email applications

Job description

Achieving our goals starts with supporting yours. Grow your career, access top-tier health and wellness benefits, build lasting connections with your team and our customers, and travel the world using our extensive route network.

Come join us to create what’s next. Let’s define tomorrow, together.

Minimum Qualifications

• Administrative, executive support, business coordination, or related experience
• Up to 10% of travel as needed
• Proficiency in calendar management, including coordinating complex schedules, prioritizing competing demands, and resolving scheduling conflicts
• Experience managing meetings, including coordinating logistics, preparing materials, tracking action items, and ensuring follow-through
• Experience with expense management, including preparing, submitting, and reconciling expense reports in accordance with company policies
• Proven relationship management skills, with the ability to build and maintain effective working relationships across all levels of the organization
• Strong organizational and prioritization skills with the ability to manage multiple tasks, deadlines, and confidential information simultaneously
• Strong proficiency with business productivity tools including word processing, presentation, spreadsheet, and email applications
• Must be legally authorized to work in the United States for any employer without sponsorship
• Successful completion of interviewrequiredto meet job qualification
• Reliable, punctual attendance is a crucial function of the position

Preferred Qualifications

• Experience supporting leadership teams in a fast-paced environment
• Project or program coordination experience
• Demonstrates an understanding of the capabilities and limitations of generative AI tools and effectivelyleveragesthem to support research, analysis, content creation, and problem-solving. Apply critical thinking tovalidateAI-generated outputs while adhering to organizational policies for responsible AI use, data privacy, and security

About the Job

The Executive Assistant provides administrative and business support to leadership and business teams, helping drive efficient operations and effective communication across the organization. This role performs a broad range of coordination and administrative activities, including calendar management, travel arrangements, documentation support, meeting coordination, and records management. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while building strong relationships with internal and external stakeholders.

Core Accountabilities/Key Responsibilities

• Perform a wide range of administrative functions, including document preparation, data entry, calendar management, and maintenance of organized records
• Coordinate meetings, schedules, and related logistics to support leaders and business teams
• Arrange travel accommodations, transportation, and business travel support while ensuring a seamless travel experience
• Prepare, organize, and maintain files, records, reports, presentations, and other business documentation
• Submit payment requests and maintain required supporting documentation in accordance with established processes
• Compile and organize data, prepare routine reports, and support team activities with accurate documentation
• Support effective communication by maintaining organized information and facilitating coordination across stakeholders
• Assist with call management, email management, event planning, and other operational activities that contribute to business continuity

The base pay range for this role is $45,030.00 to $58,656.00.

The base salary range/hourly rate listed is dependent on job-related, non-discriminatory factors such as experience, education and skills. This position may also be eligible for bonus and/or long-term incentive compensation awards.

You may be eligible for the following competitive benefits: medical, dental, vision, life, accident & disability, parental leave, employee assistance program, commuter, paid holidays, paid time off, 401(k) and flight privileges.

United Airlines is an Equal Opportunity Employer. We recruit, employ, train, compensate, and promote without regard to race, color, religion, national origin, gender identity, sexual orientation, disability, age, veteran status, or any other protected category under applicable law. We provide reasonable accommodations for applicants and employees with disabilities. To request an accommodation, contact [e-mail]