Executive Assistant- Enterprise People Services Executive Team (Primarily Office)

American Family Insurance Agency Staff; Madison (WI); On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Health insurance

401(k) plan and pension

Paid holidays

Paid time off (23 days)

Student loan repayment

Paid-family leave

Job summary

American Family Insurance Agency Staff in Madison, WI is seeking an experienced Executive Administrative professional to support the Business HR VP, Employee Experience VP and Talent & Inclusion VP. This role focuses on efficient calendar management, travel planning, and high-level correspondence using AI automation tools.

You will coordinate cross-functional projects, prep meeting materials, and act as a trusted liaison with senior leadership to maintain confidentiality and drive department

Qualifications

• Demonstrated experience providing customer-driven solutions, support or service.
• Demonstrated experience providing highly effective organizational & time management.
• Demonstrated effective experience of adaptability & resourcefulness.
• Demonstrated effective interpersonal skills and ability to effectively collaborate and communicate with senior leadership, all levels, and maintain confidentiality.
• Demonstrated experience with event & meeting planning.
• Solid knowledge and skills with AI, automation, software and collaboration platforms.

Responsibilities

• Optimize executive time and calendar, travel, expenses, and correspondence using AI automation.
• Coordinate departmental projects, prepare materials, and ensure follow-up with business partners.
• Serve as central contact for the department and manage team logistics with senior leadership.
• Leverage digital tools and automation to maximize executive effectiveness and automate routine tasks.
• Perform additional assignments or projects as assigned by skills or experience.

Skills

Customer-focused

Organizational & time management

Adaptability & resourcefulness

Interpersonal & leadership liaison

Event & meeting planning

AI & automation tools

Job description

Supporting the Business HR VP, Employee Experience VP as well as the Talent and Inclusion VP, you will be responsible for providing comprehensive administrative and project support this executive team as well as their leadership team, managing daily logistics and departmental business projects to ensure the executive and their team operate efficiently and effectively using a wide variety of software and digital automation tools.

Position Compensation Range:

$29.91 - $49.52

Pay Rate Type:

Hourly

Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.

Primary Accountabilities

• Comprehensive Administrative Support - You will optimize the executive's time to align with key business priorities through AI automation and other digital tools to efficiently manage the executive's calendar, travel, expenses and internal and external correspondence with a high degree of autonomy.
• Departmental Project Coordination - You will remain well informed of executive's departmental business initiatives and deliverables to provide maintenance and updates of departmental projects, to prepare meeting materials and to ensure follow-up on action items with relevant business partners.
• Team & Office Coordination - You will serve as central point of contact for the department and handle team-related logistics by maintaining credibility, creating trust and building effective relationships with the executive's senior leadership team.
• Leverage, research and resource digital tools, AI and automation processes to maximize executive effectiveness and automate routine tasks.
• You may be required to complete other assignments or participate in projects based upon skills, achievements, or experience.

Specialized Knowledge, Skills, and Education Requirements

• Demonstrated experience providing customer-driven solutions, support or service.
• Demonstrated experience providing highly effective organizational & time management.
• Demonstrated effective experience of adaptability & resourcefulness.
• Demonstrated effective interpersonal skills and ability to effectively collaborate and communicate with senior leadership, all levels, and maintain confidentiality.
• Demonstrated experience with event & meeting planning.
• Solid knowledge and skills with AI, automation, software and collaboration platforms.

Travel Requirements

• Up to 10%.

Licenses

• Not applicable.

Physical Requirements

• Work that primarily involves sitting/standing.

Working Conditions

• Not applicable.

Additional Information

• To ensure a strong start, all employees participate in our New Employee Orientation during their first week. This experience is held in person at our Madison, WI Headquarters or one of our AmFam core locations to help you connect with our mission, meet key team members and build relationships that support your growth. At times, sessions may be delivered virtually based on scheduling and availability.
• Offer to selected candidate will be made contingent on the results of applicable background checks
• Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
• Sponsorship will not be considered for this position unless specified in the posting

In this primarily office-based role, you will be expected to spend at least 80% of your time (4+ days per week) working from the office. Candidates should reside within approximately 50 miles from the office location in Madison, WI 53783.

#LI-Onsite

We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.

We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

American Family Insurance is committed to the full inclusion of all qualified individuals. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email [e-mail] to request a reasonable accommodation.

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