Executive Assistant, SVP Talent & Culture at American Airlines

The Admin Awards, LLC; Fort Worth (TX); On-site; USD 75,000 - 88,000; Full time

Benefits offered by this job

Travel Perks

Health Benefits

Wellness Programs

401(k) Program

Additional Benefits

Job summary

American Airlines is seeking an Executive Assistant to the SVP Talent & Culture at the Skyview Campus in Fort Worth. This on-site role provides high-level administrative and organizational support to senior leadership in a fast-paced environment.

You will manage calendars, travel logistics, meetings, and communications, ensuring discretion, accuracy, and efficiency in day-to-day operations.

Qualifications

• Bachelor’s degree in relevant field or equivalent experience/training.
• 3+ years of experience in a prior Executive Assistant role supporting a Senior-level Executive.

Responsibilities

• Manage multiple calendars; coordinate meetings and travel.
• Safeguard confidential information and handle inquiries with discretion.
• Arrange complex domestic and international travel with itineraries.
• Interact professionally with executives, partners, and guests.
• Lead planning and on-site support for meetings/events; ensure flawless execution.

Skills

Organizational skills

Prioritization

Analytical thinking

Communication skills

Writing/editing

Problem-solving

Adaptability

Education

Bachelor’s degree in relevant field or equivalent

Tools

Microsoft Outlook

Microsoft Office Suite

Expense reporting

Time and attendance

Invoicing

Job description

Executive Assistant, SVP Talent & Culture

at American Airlines

On-site Salary Range: $75,000 - $88,000 Per Year

About Company

American Airlines

Job Description

WHY YOU'LL LOVE THIS JOB

This position is a key member of the corporate executive leadership team supporting the Senior Vice President of Talent and Culture, providing high-level strategic administrative and organizational support. The role requires independent judgement to prioritize conflicting needs, innovate, and find solutions to evolving situations. You’ll have the opportunity to excel in a collaborative, fast-paced environment.

WHAT YOU'LL DO

• This list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
• Safeguard confidential and sensitive information, demonstrating emotional intelligence to discern relevance and importance. Uphold the integrity of proprietary data, both internally and externally.
• Manage multiple active calendars concurrently, ensuring schedules are followed and respected. Adapt to fluid environments, adjusting calendars accordingly and removing logistical obstacles to allow executives to focus on strategic leadership.
• Arrange complex domestic and international travel, including accommodations, transportation, and itinerary creation. Anticipate travel needs, mitigate issues and collaborate with relevant resources to resolve concerns promptly. Ensure executive is properly briefed and has all necessary details and materials for meetings, presentations, etc.
• Interact professionally with executive management, internal and external partners, and community leaders. Meet and greet guests, representing the company with professionalism and courtesy.
• Evaluate and respond to or redirect inquiries, requests, and complaints from internal and external stakeholders. Monitor emails and correspondence, composing responses with attention to detail and accuracy.
• Take a lead role in planning and preparing meetings and events, including logistics, presentations, catering, and venue selection. Provide onsite support, proactively resolving unexpected concerns to ensure seamless executions.
• This position is on-site at our Skyview Campus (1 Skyview Dr. Fort Worth, TX 76155) five days a week

ALL YOU'LL NEED FOR SUCCESS

Minimum Qualifications

• Bachelor’s degree in relevant field or equivalent experience/training
• 3+ years of experience in a prior Executive Assistant role supporting a Senior-level Executive

Skills, Licenses & Certifications

• Extensive knowledge of Microsoft Outlook
• Knowledge of Microsoft Office Suite to include Word, Excel, PowerPoint, etc.
• Proficient in basic administrative tasks such as expense reporting, time and attendance, supply management, invoicing, etc.
• Ability to be self-motivated with strong organizational skills, ability to prioritize work and meet deadlines
• Ability to demonstrate excellent analytical and problem-solving skills
• Ability to perform in a fast-paced environment, handle multiple tasks simultaneously
• You possess expert-level writing, editing, grammatical, and research skills
• Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable
• Ability to secure appropriate airport authority and/or US Customs security badges, if applicable

WHAT YOU'LL GET

• Travel Perks: Ready to explore the world? You, your familyand your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more