Executive Assistant, Human Resources - New York, NY

VetJobs; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

Con Edison is seeking an Executive Assistant to provide high-level administrative support to the Vice Presidents of Human Resources. The role demands discretion, professionalism, and the ability to work independently in a visible environment.

Responsibilities include calendar management for two VPs, travel and expense processing in Oracle, and preparing correspondence for internal and external stakeholders.

Qualifications

• Strong oral and written communication skills are required.
• Excellent proficiency with the Microsoft Office suite.
• Ability to work independently with discretion and sound judgement.

Responsibilities

• Provide office management and administrative support for two Vice Presidents and direct reports; maintain and schedule calendars.
• Track tasks, screen calls, receive visitors, and prepare monthly reports and files; handle travel and expense entries in Oracle.
• Prepare correspondence and respond to executive requests for information from internal and external customers.
• Coordinate HR concerns including payroll inquiries, benefits, and compensation matters.

Skills

Communication skills

MS Office

Interpersonal skills

Discretion

Independent worker

Education

High School GED

Bachelor’s degree + 2 years experience

Tools

Microsoft Office

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Locations

4 Irving Pl Headquarters

Job Schedule

Full time

Job Shift

Regular

Minimum Salary

$75,000.00

Maximum Salary

$100,000.00

Job Description

The Human Resources Office of the Vice President and the Learning and Inclusion Office of the Vice President are seeking an exceedingly motivated individual who will provide the Vice Presidents with highly skilled administration and office management support. As needed, the Executive Assistant will support directors of the Vice President Human Resources for office management support. This is a highly visible position that requires a significant level of professionalism, with the ability to maintain confidentiality, work independently, exercise discretion and sound judgement/decision making. Strong interpersonal and communication skills - both verbal and written are required in addition to strong computer skills.

Responsibilities

• Provide office management/administrative support for 2 Vice Presidents and direct reports. Maintain and schedule daily calendar for the VPs.
• Track tasks assigned to the Vice Presidents direct reports, screen calls, receive visitors, maintain monthly reports and files, handle travel and expense entries into Oracle and schedule appointments.
• Prepare correspondence, respond to and resolve executive calls and requests for information from internal and external customers.
• Coordinate and manage various human resource concerns, including payroll inquiries, benefit and compensation matters, appropriately direct concerns from employees, retirees, vendors and other stakeholders for resolution.
• Respond to and track complaints and sensitive correspondence from internal and external stakeholders.
• Schedule meetings and assist with presentation preparation for various meetings. Schedule and maintain appointments/meetings for HR such as expanded staff meeting, VP staff meetings and other meetings as required.
• Establish and maintain follow up action files and systems as required on complaint activities, meetings, conferences, responses and all other relevant matters.
• Coordinate and follow up with responsible meeting hosts to ensue material is sent out prior to meetings and all necessary equipment is available for meetings.
• Assist with special projects, duties and/or special events as needed and perform all other related tasks and assignments as required.

Auto req ID

483597BR

Minimum Education Required

High School/GED

Qualifications

Additional Qualifications/Responsibilities

Required Education/Experience

• High School Diploma/GED and 3 years relevant work experience or
• Bachelor's Degree 2 years relevant work experience

Preferred Education/Experience

• Bachelor's Degree and 2 years relevant work experience

Relevant Work Experience

• Strong oral and written communication skills as well as proficiency in the Microsoft Office suite, required.
• Strong interpersonal and organizational skills with strong attention to detail, required.
• Ability to work independently, demonstrate initiative, and exercise discretion in coordinating projects, reports and information as required.
• Ability to be a self-motivator, highly energetic, look beyond obstacles and constantly strive for excellence, required.
• Ability to organize, manage, prepare and assist in various internal reports, communications and activities that support the VP, required.

Skills And Abilities

• Demonstrated ability to maintain confidential information

Licenses and Certifications

• Driver's License Required

Physical Demands

• Ability to push, pull, and lift up to 25 pounds
• Sit or stand to answer a phone for the duration of the workday
• Sit or stand to use a keyboard, mouse, and computer for the duration of the workday

Additional Physical Demands

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.

City*

New York

State*

New York

Job_Category

Administrative and Support Services

Job Code

Executive_Assistant Executive Assistant

Affiliate Sponsor

Con Edison