HEALTH INFORMATION TECHNICIAN (ROTATING)

Fort Defiance Indian Hospital Board, Inc.; Fort Defiance (AZ); On-site; USD 26,000 - 32,000; Full time

Job summary

Fort Defiance Indian Hospital Board, Inc. seeks a qualified HIM Clerk to review discharge records for accuracy and compliance with CMS and internal policies. You will verify documentation, ensure consistency of labs, procedures and diagnoses, and maintain statistics.

The role involves entering data into RPMS/ADT and EHR systems, scanning records, handling Release of Information requests within 30 days, and supporting continuous quality improvement in the HIM department.

Qualifications

• One year direct work experience with Healthcare Information Management functions.
• High School Diploma or Equivalency (HSE).
• Please email degree, transcripts, license and certifications to [e-mail]

Responsibilities

• Performs a comprehensive review and verification of medical records to ensure accuracy and accreditation compliance.
• Provides qualitative analysis and evaluates medical records for internal consistency and completeness.
• Reviews records to ensure correlation of laboratory results, procedures and treatments with diagnosis.
• Determines if final diagnoses and procedures stated by physicians are valid and complete.
• Compiles and maintains statistics on ADT to ensure accurate patient census.
• Enters data into the RPMS/ADT system and maintains daily outpatient surgery information.
• Monitors, logs, processes and distributes transcribed reports to proper physicians.
• Coordinates with IT staff to keep RPMS software updated.
• Scans patient information into EHR with accuracy and timeliness.
• Imports patient information through Health Information Exchange into EHR and imaging systems.
• Creates Personal Health Record accounts for patients and checks Direct Messaging daily.
• Processes Release of Information requests within 30 days and tracks disclosures per regulations.
• Answers routine patient info queries by phone and in person in a timely manner.
• Ensures new staff are oriented to specialized medical record functions.
• Participates in continuous quality improvement monitoring related to job functions.
• Purges and prepares paper records for shipment and assists in converting to electronic formats.

Education

High School Diploma or Equivalency (HSE)

Job description

Closing Date: Monday, September 21, 2026, at 4:00 PM (DST) Salary Range: $19.06 - $22.88/Hour

• APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER’S LICENSE**
• RESUME AND REFERENCES ARE REQUIRED**

Job Details

Description

Closing Date: Monday, September 21, 2026, at 4:00 PM (DST) Salary Range: $19.06 - $22.88/Hour

Essential Duties, Functions And Responsibilities

• Performs a comprehensive review and verification of medical records to ensure all patients’ discharge records meets the requirements of accreditation agencies, (i.e., CMS and FDIHB Policies and Standards that govern HIM Department Policies).
• Provides qualitative analysis and evaluates medical records for internal consistency and completeness.
• Reviews and analyzes records to ensure they consist of correlation of laboratory test results, procedures, and treatments with diagnosis.
• Determines if the final diagnosis and procedures stated by the physician are valid and complete.
• Compiles and maintains daily, weekly, monthly and yearly statistics concerning Patient Registration and Admission, Discharge and Transfer (ADT) to ensure accurate patient census.
• Enters into the RPMS/ADT system and maintains the daily outpatient surgery information for statistical data, record maintenance and coding purposes.
• Monitors, logs, processes and distributes transcribed reports to proper physicians.
• Coordinates, trains, communicates and works collaboratively with the Information Technology staff relevant to the RPMS system ensuring the software are updated.
• Scans patient medical information into Electronic Health Record (EHR) with accuracy and timeliness.
• Imports patient information through Health Information Exchange into EHR and imaging systems.
• Creates Personal Health Record accounts for patient and checks Direct Messaging) daily.
• Processes Release of Information requests for patient information within 30 days of request and update RPMS Release of Information Package for tracking and accounting of disclosures in accordance with best practices, Federal and state regulations when applicable.
• Ensures routine telephone calls, visitors, questions for information relating to patient information, directions, and instructions are answered correctly and in a positive timely manner.
• Ensures new employees, practitioners and other hospital staff are orientated and trained about specialized medical record functions as related to their functions.
• Ensures and participates in continuous quality improvement monitoring on routine basis relating to job functions.
• Reviews, purges and prepares patient information, such as the paper medical records and logs, for shipment to Federal Archive Record Center and FILELINEACCESS. Updates control logs and assists HIM team to convert all paper medical records into an electronic format using EHR, RPMS, and Vista Imaging.
• Registers patients using RPMS and geographical user interfaces when available, retrieves medical records and dispatches to proper hospital areas in an emergency contingency plan through paper or an electronic format in EHR.
• Completes birth and death certificate registrations within seven (7) days in accordance with Arizona State Vital Records Regulations.
• Maintains log, interview patient and/or family members, and submits to Arizona State Registrar using web-based portal and follow up with providers, Arizona Vital Records, Funeral Homes and Criminal Investigators when needed.
• Issues medical record numbers for new patients and maintains a number control log on all medical records numbers issued. Maintains master patient index.
• Dispatches patients’ medical records to various ambulatory clinics and inpatient units as needed.
• Collects and returns the finished patient medical information from the clinics to the HIM Department.
• Logs and tags medical charts to assure appropriate delivery. Ensures charge out-cards are updated and recorded.
• Performs other duties as assigned.

Mandatory Minimum Qualifications

Experience

One (1) year direct work experience with Healthcare Information Management functions.

Education

High School Diploma or Equivalency (HSE)

• Please email degree, transcripts, license and certifications to [e-mail]

Navajo/Indian Preference

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.