Human Resources Assistant

Tohono O'odham Nation Healthcare; Sells (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

Tohono O'odham Nation Healthcare in Sells, Arizona, is seeking a Human Resources Assistant. This position involves managing HRIS components, facilitating employee relations, and ensuring compliance with established policies. Candidates should possess an Associate's degree and have at least two years of relevant HR experience. Skills required include database management and familiarity with Tohono O'odham culture. The role may require temporary relocation to other facilities for training and coordination activities.

Qualifications

• Minimum two years of experience in human resources database management.
• Ability to maintain confidentiality of privileged information.
• Ability to travel within the Tohono O'odham Nation.

Responsibilities

• Assist in HR database management and employee relations.
• Prepare reviews and summaries of HRIS changes.
• Conduct inquiries with local, state, and federal agencies.

Skills

Knowledge of Tohono O'odham culture, customs, and traditions

Knowledge of Indian sovereignty issues

Knowledge of human resources information systems

Skill in analyzing problems

Ability to communicate effectively

Education

Associate's degree in Business or related field

Tools

MS Windows

Excel

Database software

Job description

PLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center.

Position Summary

Under general supervision, work with components of training and development, employment, employee relations, benefits, compensation, security clearances and Human Resources Information Systems (HRIS) development.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are addressed by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities

• Assists in all components of human resources in providing optimal resources to revise and formulate database management in HRIS.
• Prepares reviews and summarization of all changes to HRIS and other data base management.
• Prepares manual and electronic file records; update database with new information on a continuous basis.
• Assists in the coordinating and conduct new gaming licenses applications and annual gaming license application renewals; processes and provides annual renewal certifications to the Gaming Office employees.
• Conducts fingerprinting for employees.
• Assists in coordination of inquiries with local, state, and federal agencies to obtain clarification on pending cases or actions affecting employee's status.
• Assists employee relations in grievance scheduling and document processing for hearing panels.
• Assists in wellness activities development and implementation of activities.
• Assists in new hire orientation, annual open enrollments, serving as liaison for employees and human resources.
• Conducts research, analyzes information, prepares and submits reports as required to improve program services according to established time frames.
• Uses established systems and policies to facilitate program outcomes, sharing of resources and promoting effectiveness and accountability.
• Maintains professional knowledge by conducting research, attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities

• Knowledge of Tohono O'odham culture, customs, and traditions.
• Knowledge of Indian sovereignty issues in relation to federal and state laws.
• Knowledge of the Tohono O'odham Nation's Personnel Policies and Procedures.
• Knowledge of statistical compilation and analysis.
• Knowledge of human resources information systems.
• Skill in analyzing problems, projecting consequences, identifying solutions and implementing recommendations.
• Skill in operating MS Windows based operating environment, Excel spreadsheets, and database software programs.
• Ability to read, analyzes, review, and interpret complex documentation.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to exercise good judgment and make decisions; work independently and meet strict time lines.
• Ability to make simple arithmetical calculations involving addition, subtraction, multiplication, and division.
• Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.
• Ability to maintain the confidentiality of all privileged information in the course and scope of risk management.

Minimum Qualifications

Associate's degree in Business, Public Administration, Criminal Justice or related field and two years demonstrated work experience in human resources database management and all employment related activities, or equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements

• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.