Executive Assistant - HR

RWE Gruppe; Austin, Northern (TX, KY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

RWE Americas, LLC in Austin, TX, is hiring an Executive Assistant to support the Senior Vice President of Human Resources. This is a full-time, permanent role with a dynamic, confidential environment.

You will manage the SVP’s calendar, travel, and meetings, prepare materials, handle correspondence, coordinate with internal and external partners, and safeguard sensitive information while acting as a trusted advisor.

Qualifications

• Minimum 7 years of high-level executive support.
• Ability to exercise sound judgment and handle confidential information.
• Experience interacting with senior leaders and external partners.
• Excellent verbal and written communication skills.
• Ability to learn new technology quickly and work independently.

Responsibilities

• Manage executive calendar, meetings, events, and follow-ups across time zones.
• Provide high-level administrative support and quality assurance on documents.
• Act as liaison between SVP and internal/external contacts.
• Support HR leadership routines and confidential processes with discretion.
• Coordinate travel and prepare expense reports accurately and on time.
• Provide coverage and support to other executive assistants when needed.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Discretion & confidentiality

Communication skills

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Job description

RWE Americas, LLC

To start as soon as possible, full time, permanent

Functional area: Administration

Remuneration: Exempt

The Executive Assistant (EA) provides high‑level administrative, operational, and strategic support to a Senior Vice President (SVP) of Human Resources. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast‑paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVP in day‑to‑day communications.

Role Responsibilities

• Manage executive calendar, meeting, event, and follow‑up activities for the SVP, including scheduling, prioritizing requests, coordinating across stakeholders and time zones, preparing materials, capturing minutes or action logs as needed, and ensuring commitments are completed on time
• Provide high‑level administrative support including document assimilation, preparation, and quality assurance
• Act as liaison between SVP and internal and external contacts
• Serve as a trusted partner and advisor to the SVP, proactively managing priorities and anticipating needs
• Act as point of contact for administration issues and escalating as appropriate
• Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
• Plan and book all SVP business travel including preparation of all necessary forms and documents
• Prepare and submit travel and business expense reports accurately and on time
• Monitor and help manage the SVP’s inbox with discretion, identifying priorities, drafting or sending routine responses as authorized, flagging urgent matters, and escalating sensitive or high‑impact issues appropriately
• Support HR leadership routines and confidential people‑related processes by preparing materials, coordinating follow‑ups, maintaining discretion with sensitive employee, compensation, organizational, and employee relations information, and escalating sensitive matters appropriately

Job Requirements and Experiences

• Minimum 7 years of high level executive support
• Demonstrated ability to exercise sound judgment, maintain discretion, and handle highly confidential information appropriately
• Preferred: demonstrated executive presence and sound judgment when interacting with senior leaders, employees, external partners, and confidential stakeholders
• Proven demonstration of analytical and problem solving skills
• Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint
• Excellent communication skills, both verbal and written
• Ability to quickly learn new technology programs
• Able to work independently and as part of a team
• Strong organizational, time management, and multitasking skills
• Critical thinking and problem‑solving skills
• High level of attention to detail and follow‑through

Work Environment

This position is an office‑based role with some travel and visits to other RWE America office and field locations. The employee must be able to sit, walk, or stand for long durations of time.

Applicants must be legally authorized to work in the United States. RWE Americas is unable to sponsor or take over sponsorship of employment visas at this time.

Benefits offered:Medical, Dental, Vision, Life Insurance, Short‑Term Disability, Long‑Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. Eligible employees also participate in short‑term incentives, in addition to salary.

Contact HR: [e-mail]

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RWE Americas, a subsidiary of RWE, is a US‑based energy company that is helping to meet the growing demand for energy across the United States. Backed by RWE’s 125‑year global legacy of managing diverse power assets, RWE Americas operates approximately 13 GW of power projects across 27 states.With a talented workforce of 2,000 employees, RWE Americas develops, constructs and operates wind, solar and battery storage projects that safely deliver affordable, reliable electricity to our customers. Committed to responsible development, RWE Americas invests in local and rural communities, creating jobs and partnering with stakeholders to support and strengthen the places where we live and work. Learn more about how RWE Americas is generating impact at americas.rwe.com.

At RWE Americas, we foster a culture defined by our Essential Behaviors – Have Courage, Create Impact and Actively Collaborate. We encourage bold thinking and continuous learning, and we value ownership, resilience and inclusion in everything we do. When you join us, you become part of a team that supports your development, respects your contributions and celebrates shared success. This is a place where you can grow your career and make a meaningful difference.