Executive Assistant - HR

RWE AG; Austin (TX); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) match

Flexible Spending Accounts

Education Assistance

Parental Leave

Paid time off

Holidays

Short-term incentives

Job summary

RWE Americas, LLC in Austin, TX seeks an Executive Assistant to provide high‑level administrative, operational, and strategic support to a Senior Vice President of Human Resources. The role demands discretion, proactive prioritization, and the ability to represent the SVP in day‑to‑day communications.

The position is office‑based, may involve travel, and requires strong MS Office proficiency and excellent written and verbal skills. Applicants must be authorized to work in the United States.

Qualifications

• Minimum 7 years of high level executive support.
• Demonstrated ability to exercise sound judgment and discretion with confidential information.
• Advanced skills in MS Word, Excel, PowerPoint, Outlook and SharePoint.

Responsibilities

• Manage executive calendar, meetings, events, and follow‑ups for the SVP across time zones.
• Provide high‑level administrative support including document preparation and QA.
• Act as liaison between SVP and internal/external contacts.
• Serve as trusted partner and advisor to the SVP, managing priorities proactively.
• Be the point of contact for administration issues and escalate as needed.
• Coordinate travel and prepare related forms/documents.
• Prepare and submit travel and expense reports accurately and on time.
• Monitor inbox, draft responses, flag urgent matters, and escalate sensitive issues.
• Support HR leadership routines and confidential people processes with discretion.

Skills

Executive presence

Discretion

Time management

Multitasking

Communication skills

Problem solving

Attention to detail

Independent work

Tools

Microsoft Office

Job description

Select how often (in days) to receive an alert: Create Alert

RWE Americas, LLC

To start as soon as possible, full time, permanent

Functional area: Administration

Remuneration: Exempt

The Executive Assistant (EA) provides high‑level administrative, operational, and strategic support to a Senior Vice President (SVP) of Human Resources. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast‑paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVP in day‑to‑day communications.

Role Responsibilities

• Manage executive calendar, meeting, event, and follow‑up activities for the SVP, including scheduling, prioritizing requests, coordinating across stakeholders and time zones, preparing materials, capturing minutes or action logs as needed, and ensuring commitments are completed on time
• Provide high‑level administrative support including document assimilation, preparation, and quality assurance
• Act as liaison between SVP and internal and external contacts
• Serve as a trusted partner and advisor to the SVP, proactively managing priorities and anticipating needs
• Act as point of contact for administration issues and escalating as appropriate
• Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
• Plan and book all SVP business travel including preparation of all necessary forms and documents
• Prepare and submit travel and business expense reports accurately and on time
• Monitor and help manage the SVP’s inbox with discretion, identifying priorities, drafting or sending routine responses as authorized, flagging urgent matters, and escalating sensitive or high‑impact issues appropriately
• Support HR leadership routines and confidential people‑related processes by preparing materials, coordinating follow‑ups, maintaining discretion with sensitive employee, compensation, organizational, and employee relations information, and escalating sensitive matters appropriately

Job Requirements and Experiences

• Minimum 7 years of high level executive support
• Demonstrated ability to exercise sound judgment, maintain discretion, and handle highly confidential information appropriately
• Preferred: demonstrated executive presence and sound judgment when interacting with senior leaders, employees, external partners, and confidential stakeholders
• Proven demonstration of analytical and problem solving skills
• Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint
• Excellent communication skills, both verbal and written
• Ability to quickly learn new technology programs
• Able to work independently and as part of a team
• Strong organizational, time management, and multitasking skills
• Critical thinking and problem-solving skills
• High level of attention to detail and follow‑through

This position is an office‑based role with some travel and visits to other RWE America office and field locations. The employee must be able to sit, walk, or stand for long durations of time.

Applicants must be legally authorized to work in the United States. RWE Americas is unable to sponsor or take over sponsorship of employment visas at this time.

Benefits offered

• Medical
• Dental
• Vision
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• EAP
• Education Assistance
• Parental Leave
• Paid time off
• Holidays
• Eligible employees also participate in short-term incentives, in addition to salary.

We look forward to meeting you. Of course, you can find us on LinkedIn, Instagram, Facebook, YouTube and Xing, too.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RWE Americas, a subsidiary of RWE, is a US‑based energy company that is helping to meet the growing demand for energy across the United States. Backed by RWE’s 125‑year global legacy of managing diverse power assets, RWE Americas operates approximately 13 GW of power projects across 27 states.With a talented workforce of 2,000 employees, RWE Americas develops, constructs and operateswind, solar and battery storage projects that safely deliver affordable, reliable electricity to our customers. Committed to responsible development, RWE Americas invests in local and rural communities, creating jobs and partnering with stakeholders to support and strengthen the places where we live and work. Learn more about how RWE Americas is generating impact atamericas.rwe.com.

At RWE Americas, we foster a culture defined by our Essential Behaviors – Have Courage, Create Impact and Actively Collaborate. We encourage bold thinking and continuous learning, and we value ownership, resilience and inclusion in everything we do. When you join us, you become part of a team that supports your development, respects your contributions and celebrates shared success. This is a place where you can grow your career and make a meaningful difference.