Executive Assistant

RWE Gruppe; Chicago (IL); On-site; USD 86,000 - 112,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) match

Flexible Spending Accounts

Parental Leave

Paid time off

Holidays

Job summary

RWE Americas, LLC is seeking an Executive Assistant to provide high-level support to the Senior Vice Presidents for IT/OT and Strategy. The role demands exceptional organization, discretion, and the ability to represent the SVPs in day‑to‑day communications.

You will manage complex calendars, coordinate across time zones, arrange travel, prepare minutes, and support budgeting and special projects. This is an office-based role with some travel across RWE offices.

Qualifications

• Minimum 7 years of high level executive support.
• Bachelor's degree or equivalent experience preferred.
• Demonstrated ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Ability to learn new technology quickly and work independently.

Responsibilities

• Organize and support meetings, conferences and events.
• Manage complex executive calendar across time zones.
• Coordinate with stakeholders to meet deadlines and commitments.
• Attend meetings, prepare minutes, notes and action logs.
• Provide high level administrative support and QA of documents.
• Liaise between SVPs and internal/external contacts.
• Plan and book SVP travel and submit expense reports.
• Assist with budgets, purchasing, and vendor coordination.
• Support onboarding and office logistics for the team.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Job description

RWE Americas, LLC

To start as soon as possible, full time, permanent

Functional area: Administration; Corporate Development / Strategy; IT / Digital

Remuneration: Exempt

Executive Assistant (EA) provides high-level administrative, operational, and strategic support to the Senior Vice Presidents for IT/OT and Strategy. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast‑paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVPs in day‑to‑day communications.

Role Responsibilities

• Act independently to organize and support meetings, conferences and events
• Manage and optimize a complex executive calendar, including scheduling, rescheduling, and prioritizing meetings
• Coordinate across multiple stakeholders and time zones to ensure deadlines and commitments are met
• Attend meetings as required and prepare meeting minutes, notes and action logs
• Provide high level administrative support including document assimilation, preparation, and quality assurance
• Act as liaison between SVPs and internal and external contacts
• Serve as a trusted partner and advisor to the SVPs, proactively managing priorities and anticipating needs
• Act as point of contact for administration issues and escalating as appropriate
• Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
• Plan and book all SVPs business travel including preparation of all necessary forms and documents
• Prepare and submit travel and business expense reports accurately and on time
• Check, and maintain SVPs email Inbox; forward, elevate and respond as necessary
• Highly adaptable with the capacity to contribute beyond traditional administrative responsibilities, including coordinating special projects, process improvements, and strategic business initiatives
• Support departmental budget administration and purchasing, including raising purchase orders, processing invoices, tracking spend, and coordinating with vendors
• Handle sensitive and confidential information with discretion, maintaining appropriate confidentiality at all times
• Coordinate team and office logistics, including onboarding support for new team members, workspace and equipment setup, and maintenance of filing and records systems

Applicants must be legally authorized to work in the United States. RWE Americasis unable to sponsor or take over sponsorship of employment visas at this time.

Job Requirements and Experience

• Minimum 7years of high level executive support
• Bachelor's degree or an equivalent combination of education and relevant experience preferred
• Proven demonstration of analytical and problem solving skills
• Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Demonstrated ability to exercise discretion and handle confidential information
• Excellent communication skills, both verbal and written
• Ability to quickly learn new technology programs
• Able to work independently and as part of a team
• Strong organizational, time management, and multitasking skills
• Critical thinking and problem-solving skills
• High level of attention to detail and follow‑through
• This position is an office-based role with some travel and visits to other RWE America offices and field locations
• Must be able to sit, walk, or stand for long durations of time

Pay range: The annual base salary range for this position in Illinois is $86,000 - $112,000. The listed salary range represents our good faith estimate for this position and represents the range for new hire salaries across all U.S locations. Please note that the salary information is a general guideline only. RWE considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s education & work experience, training & certifications, and key skills as well as market and business considerations at the time of the offer.

Benefits offered:

• Medical
• Dental
• Vision
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• EAP
• Education Assistance
• Parental Leave
• Paid time off
• Holidays
• Eligible employees also participate in short-term incentives, in addition to salary.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RWE Americas, a subsidiary of RWE, is a US-based energy company that is helping to meet the growing demand for energy across the United States. Backed by RWE’s 125-year global legacy of managing diverse power assets, RWE Americas operates approximately 13 GW of power projects across 27 states.With a talented workforce of 2,000 employees, RWE Americas develops, constructs and operateswind, solar and battery storage projects that safely deliver affordable, reliable electricity to our customers. Committed to responsible development, RWE Americas invests in local and rural communities, creating jobs and partnering with stakeholders to support and strengthen the places where we live and work. Learn more about how RWE Americas is generating impact atamericas.rwe.com.

At RWE Americas, we foster a culture defined by our Essential Behaviors - Have Courage, Create Impact and Actively Collaborate. We encourage bold thinking and continuous learning, and we value ownership, resilience and inclusion in everything we do. When you join us, you become part of a team that supports your development, respects your contributions and celebrates shared success. This is a place where you can grow your career and make a meaningful difference.