Executive Assistant – Hedge Fund

Northbound Executive Search; New York (NY); On-site; USD 110,000 - 175,000; Full time

Job summary

Northbound Executive Search in New York seeks a true career executive assistant to support a leadership team in a structured, corporate environment. The role demands a hardworking, collaborative professional who handles complex travel, calendar management, email, and ad-hoc projects with discretion.

You will prepare meeting materials, run reports, track expenses, book conference spaces, and assist with vendor coordination.

Qualifications

• 5+ years of administrative support.
• Excel Savvy.
• Proficient in Microsoft Office Suite.
• Proficient in Concur software and Salesforce a plus.

Responsibilities

• Manage complex, ever changing, multi-leg travel for MDs and senior associates, including ground transportation, and hotel
• Coordinate calendar and understand prioritization of schedule.
• Manage email and phone correspondence, prioritize as needed
• Take on ad-hoc projects as needed
• Run reports and conduct research for direct reports of the Managing Directors as needed
• Prepare materials for meetings in regards to presentations, producing copies of documents, and other tasks as needed
• Track department invoices and manage expenses
• Book conference rooms and confirm meetings
• Organize conference calls and book space for calls
• Manage catering orders and other vendor management for department meetings and events
• Some personal work as needed, such as grabbing lunches, running small errands

Tools

Concur

Salesforce

Microsoft Office Suite

Excel

Job description

Our client is a successful Hedge Fund that is known for being a leader in the market. This firm is seeking a true, career, executive assistant who thrives in a well-structured, and corporate environment. The ideal candidate for this executive assistant role will be incredibly hard working, excited about supporting a team, collaborative, and receptive to feedback.

Job Responsibilities:

• Manage complex, every changing, multi-leg travel for MDs and senior associates, including ground transportation, and hotel
• Coordinate calendar and understand prioritization of schedule.
• Manage email and phone correspondence, prioritize as needed
• Take on ad-hoc projects as needed
• Run reports and conduct research for direct reports of the Managing Directors as needed
• Prepare materials for meetings in regards to presentations, producing copies of documents, and other tasks as needed
• Track department invoices and manage expenses
• Book conference rooms and confirm meetings
• Organize conference calls and book space for calls
• Manage catering orders and other vendor management for department meetings and events
• Some personal work as needed, such as grabbing lunches, running small errands

Job Requirements:

• 5+ years of administrative support
• Excel Savvy
• Proficient in Microsoft Office Suite
• Proficient in Concur software and Salesforce a plus

Compensation:

• $110,000 – $175,000

Job ID:

8012