Executive Assistant & Graduate School Office Manager

Brown University; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

Brown University in Providence, RI seeks an Executive Assistant to the Dean and Graduate School Office Manager. You will provide high-level administrative support, manage calendars, prepare meeting materials, and coordinate travel.

You will act as liaison for Dean initiatives, support senior leadership, and assist with office operations, events, and staff searches. This role requires discretion, strong communication, and the ability to multitask in a busy academic environment.

Qualifications

• Bachelor’s Degree and 3 to 5 years of administrative experience, supporting an executive.
• Higher education experience preferred.
• Experience managing a difficult calendar, coordinating complex travel arrangements, and drafting correspondence.

Responsibilities

• Provide high-level administrative support to the Dean of the Graduate School.
• Coordinate calendars, meeting preparation, background materials, and meeting minutes.
• Make travel arrangements and assist with special projects and events.
• Support staff searches and assist with financial processes in the Graduate School.
• Serve as the first point of contact for the Graduate School office and manage office logistics.

Skills

Calendar management

Travel coordination

Written communication

Education

Bachelor’s Degree

Tools

Microsoft Office

Google Calendar

Job description

Brown University in Providence, RI seeks an Executive Assistant to the Dean and Graduate School Office Manager. You will provide high-level administrative support, manage calendars, prepare meeting materials, and coordinate travel.

You will act as liaison for Dean initiatives, support senior leadership, and assist with office operations, events, and staff searches. This role requires discretion, strong communication, and the ability to multitask in a busy academic environment.