Executive Assistant & Graduate School Office Manager

Brown University; Rhode Island; On-site; USD 60,000 - 80,000; Full time

Job summary

Brown University is seeking an Executive Assistant to the Dean and Graduate School Office Manager to provide high-level administrative support. The role manages calendars, coordinates meetings, organizes travel, and assists with financial processes and staff searches for the Graduate School.

You will act as the first point of contact for the Dean, maintain confidential information with discretion, and support senior leadership meetings and university-wide events.

Qualifications

• Bachelor’s Degree and 3 to 5 years of administrative experience, supporting executive-level staff.
• Higher education experience preferred.

Responsibilities

• Manage the Dean’s calendar and scheduling; coordinate meeting preparation and follow-up.
• Arrange travel and prepare background materials for trips and events.
• Support the Dean and Office in financial processes and staff searches.
• Serve as first point of contact for inquiries to the Dean; provide confidential, discreet support.
• Provide Graduate School Office management and project coordination for senior leadership meetings and events.

Skills

Calendar management

Travel arrangements

Meeting coordination

Executive support

Discretion

Written communication

Customer service

Project management

Relationship management

Problem solving

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Calendar

Job description

Brown University is seeking an Executive Assistant to the Dean and Graduate School Office Manager to provide high-level administrative support. The role manages calendars, coordinates meetings, organizes travel, and assists with financial processes and staff searches for the Graduate School.

You will act as the first point of contact for the Dean, maintain confidential information with discretion, and support senior leadership meetings and university-wide events.