Executive Assistant & Global Health Institute Coordinator

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

The Harvard Global Health Institute (HGHI) seeks an experienced Executive Assistant to support the Faculty Director and provide administrative coordination across the institute. This role requires exceptional judgment, diplomacy and the ability to anticipate needs in a fast-paced, complex environment.

Responsibilities include managing calendars across time zones, arranging travel, preparing briefing materials, coordinating high‑level meetings with Harvard and external partners, handling

Qualifications

• Minimum five years of related experience.
• Bachelor’s degree strongly preferred.
• Experience with diverse stakeholders and international partners.

Responsibilities

• Support the Faculty Director with calendar, travel, and meetings.
• Coordinate meetings across HGHI, Harvard schools and partners.
• Prepare briefing materials and manage deadlines for grants/reports.
• Oversee travel logistics, reimbursements and event logistics (AV, catering).
• Serve as primary contact for HGHI phone line and visitors.

Skills

Executive support

Calendar management

Communication skills

Discretion

Problem solving

Education

Bachelor's degree

Job description

The Harvard Global Health Institute (HGHI) seeks an experienced Executive Assistant to support the Faculty Director and provide administrative coordination across the institute. This role requires exceptional judgment, diplomacy and the ability to anticipate needs in a fast-paced, complex environment.

Responsibilities include managing calendars across time zones, arranging travel, preparing briefing materials, coordinating high‑level meetings with Harvard and external partners, handling