Executive Assistant, Global Ecommerce & Creative Studio

ROSTR, Inc.; Los Angeles, Northern (CA, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Warner Music Group in Los Angeles seeks an organized Assistant to the SVP, Global Ecommerce, and senior leadership. You will manage calendars, coordinate design sessions, plan events, and maintain our showroom space.

You will act as the communications bridge across internal teams and external vendors, while supporting digital asset management and travel planning. Ideal candidates bring 3+ years as an assistant, strong writing skills, and a passion for music and merchandising.

Qualifications

• 3+ years of experience as an assistant or high-level coordinator.
• Exceptional organizational and time-management skills.
• Flawless written and verbal communication with high-profile clients, vendors, and stakeholders.
• Collaborative, hands-on environment with a passion for creative storytelling and production execution.
• Passionate about music, merchandise, and pop culture.

Responsibilities

• Manage extremely active calendars and prioritise time-sensitive requests.
• Coordinate internal design sessions, cross-functional team check-ins, and meetings with external clients and artist managers.
• Plan, organize, and execute internal events, team-building activities, and workshops.
• Oversee and maintain the aesthetic and functional setup of the physical studio space and showroom.
• Serve as the primary admin contact for internal teams, studios, and external production vendors.
• Assist with digital asset management, organizing art files, tech packs, and approvals.
• Handle sample management from factory floors to showroom and design tables.
• Arrange complex travel plans and detailed itineraries for production site visits or events.
• Process and track expense reports, invoices, and vendor paperwork.

Skills

Calendar management

Time-management

Communication

Collaboration

Music & merch passion

Administrative support

Tool proficiency

Tools

Google Workspace

Airtable

Excel

Asana

Monday.com

Job description

Warner Music Group in Los Angeles seeks an organized Assistant to the SVP, Global Ecommerce, and senior leadership. You will manage calendars, coordinate design sessions, plan events, and maintain our showroom space.

You will act as the communications bridge across internal teams and external vendors, while supporting digital asset management and travel planning. Ideal candidates bring 3+ years as an assistant, strong writing skills, and a passion for music and merchandising.