Creative Operations Assistant – Ecommerce & Production

Warner Music Group; Los Angeles (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Warner Music Group, through WMX, seeks an Ecommerce, Creative & Production Assistant to support the SVP, Global Ecommerce and VP Creative Director. You will manage calendars, coordinate client and vendor meetings, plan events, and maintain our showroom and studio spaces with a fast-paced, collaborative approach.

You bring 3+ years of assistant experience, superb organization, and a passion for music and fashion. In-office presence is required four days a week.

Qualifications

• 3+ years as an assistant or high-level coordinator supporting senior leadership
• Exceptional organizational and time-management skills
• Flawless written and verbal communication with high-profile clients/vendors

Responsibilities

• Manage extremely active calendars and schedules for leadership.
• Coordinate internal design sessions, cross-functional check-ins, and meetings with external clients and managers.
• Plan, organize, and execute internal events and workshops for the creative department.
• Oversee the physical studio space and showroom setup and upkeep.
• Serve as the primary communication bridge for internal teams and external vendors.
• Assist with digital asset management and distribution of assets and approvals.
• Arrange complex travel plans and accommodations for production site visits.
• Process and track expense reports, invoices and basic vendor paperwork.

Skills

Calendar management

Executive support

Multitasking

Tools

Google Workspace

Airtable

Excel

Asana

Monday.com

Job description

Warner Music Group, through WMX, seeks an Ecommerce, Creative & Production Assistant to support the SVP, Global Ecommerce and VP Creative Director. You will manage calendars, coordinate client and vendor meetings, plan events, and maintain our showroom and studio spaces with a fast-paced, collaborative approach.

You bring 3+ years of assistant experience, superb organization, and a passion for music and fashion. In-office presence is required four days a week.