Senior Executive Assistant & Project Coordinator

Egon Zehnder; San Francisco (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

401k – company match

Comprehensive Health Plan

Employee Assistance program (EAP)

Paid parental leave

Personal Time Off

Paid holidays

Job summary

Egon Zehnder is seeking an Executive Assistant in San Francisco to support consultants, coordinate complex schedules, arrange travel, and manage confidential client interactions in a fast-paced setting.

The role requires organizational prowess, multitasking, and strong communication, with opportunities to contribute to business development and learning within a leading executive search firm.

Qualifications

• Bachelor’s degree preferred with at least 5 years of administrative experience.
• Experience in professional services or executive search is preferred.
• Excellent time management, attention to detail, and ability to handle confidential information.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Arrange scheduling for candidate meetings, client meetings, business development meetings, and internal meetings.
• Prepare materials for meetings, provide reminders, and manage travel time as needed.
• Manage complex calendars and prioritize meetings and calls.
• Attend meetings, take notes, and coordinate travel plans and itineraries.
• Process expense reimbursements for consultants and candidates.
• Maintain up-to-date client/candidate information in the global database.
• Support billing, client invoicing, and receivables with the accounting department.
• Collaborate with consultants and research teams on marketing materials and pitches.

Skills

Organized multi-tasker

Resourceful problem solver

Self-starter

Strong communicator

Natural collaborator

Education

Bachelor’s degree preferred

Job description

Egon Zehnder is seeking an Executive Assistant in San Francisco to support consultants, coordinate complex schedules, arrange travel, and manage confidential client interactions in a fast-paced setting.

The role requires organizational prowess, multitasking, and strong communication, with opportunities to contribute to business development and learning within a leading executive search firm.