EXECUTIVE ASSISTANT Full Time Day shift

Memorial Regional Health; Craig (CO); On-site; USD 37,000 - 56,000; Full time

Job summary

Memorial Hospital in Craig, CO is seeking an experienced executive assistant to support the Senior Management Team and CEO. You will manage calendars, coordinate meetings, prepare documents, and handle confidential correspondence with professionalism.

This role requires an Associate degree and 5 years of secretarial/administrative experience. Proficiency with Microsoft 365 and strong written skills are essential; travel arrangements and board support are also part of the duties.

Qualifications

• Associate degree preferred; equivalent professional experience considered.
• Five years of secretarial, administrative assistant, or clerical experience required.

Responsibilities

• Acts as liaison between senior management, department heads, CEO, and staff; communicates messages, schedules meetings, and disseminates information.
• Prepares board packets, attends board meetings, and records minutes.
• Maintains CEO calendars, notifies of schedule changes, and arranges meetings and travel.
• Handles incoming mail, confidentiality, and required training; performs other duties as assigned.

Skills

Communication

Calendar management

Meeting minutes

Confidentiality

Travel coordination

Education

Associates degree preferred

Tools

Microsoft 365

Job description

The Memorial Hospital
750 Hospital Loop
Craig, CO 81625, USA

Description

This is an Exempt position and the Pay Range is $27.08-$40.62 DOE

• Acts as a liaison between the Senior Management Team, department heads, clergy, hospital personnel, visitors, and medical staff to communicate messages, schedule meetings, and disseminate information.
• Acts as a liaison for the Board of Trustees, including preparing board packets, attending board meetings, and recording minutes.
• Prepares accurate, well-organized meeting minutes and action item summaries with timely distribution to relevant stakeholders.
• Utilizes Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint) proficiently to manage communications, documents, scheduling, and collaboration.
• Produces all written communications – correspondence, reports, and memoranda – with exceptional grammar, spelling, and professional tone, requiring minimal revision. Receives and screens telephone calls, transmits detailed information, answers questions, takes accurate messages, and keeps the Chief Executive Officer (CEO) apprised of calls during their absence.
• Maintains updated and current appointment calendars for the CEO. Advises of schedule changes, as appropriate.
• Makes arrangements for all meetings scheduled for the CEO, including the notification of participants, room reservations, and preparation and distribution of agendas. Serves as recording secretary for various committees as assigned.
• Opens all incoming mail, screening and prioritizing action and follow-up.
• Oversee property and casualty insurance as needed for providers and Memorial Regional Health.
• Maintains contract database, including entry, removal, and updating contracts for Memorial Regional Health.
• 2 Revised 05/07/2026
• Completes registration forms; makes travel arrangements and room reservations in connection with the CEO and the Senior Management Team's travel to conferences, seminars, retreats, and other necessary meetings/functions.
• Ensures that all aspects of confidentiality are maintained in the department.
• Completes required continuous training and education, including department-specific requirements.
• Performs other duties as assigned.
• Thrives in a dynamic environment, adjusting priorities and workflows in response to shifting organizaional neesd while maintaining quality and composure.

Associates degree in Business Administration, Communication, or Office Management, or equivalent professional experience is preferred

Five (5) years of secretarial, administrative assistant, or clerical experience is required

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.