Admininstrative Assistant

AHMC HealthCare; South El Monte (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

AHMC HealthCare is seeking an Administrative Assistant in South El Monte, California. In this role, you will support the CEO by managing calendars, organizing meetings, and preparing reports. Ideal candidates are proficient in Microsoft Office and possess strong communication and organizational skills.

The position requires at least two years of experience in a healthcare setting and the ability to handle confidential information effectively.

Qualifications

• Ability to maintain confidentiality.
• Good decision-making skills and attention to detail.
• Ability to multi-task and meet deadlines.

Responsibilities

• Support the CEO and manage calendars.
• Prepare reports and process confidential correspondence.
• Act as a central point of contact for the department.

Skills

Proficient in Word, Excel and Outlook and/or Google Suite

Advanced communication skills

Exceptional organizational skills

Effective organization and prioritization of workload

Customer-service oriented

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in healthcare administration or business

Tools

Microsoft Office Suite

Google Suite

Hospital management software

Job description

Job Overview

Reporting to the Chief Executive Officer (CEO), this role provides support to the executive, manages and coordinates calendars, schedules appointments, and organizes complex meetings for hospital administrators. The assistant prepares reports and processes confidential correspondence, monitors office supply inventory, and handles incoming/outgoing department mail. Acts as a central point of contact for the department, screening phone calls, greeting visitors, and assisting staff, physicians, and patients. Works collaboratively with the Executive Assistant to ensure all tasks are completed efficiently and accurately to support the administrative team.

Responsibilities

This position will handle other duties and/or projects as assigned by the CEO.

Qualifications

• Proficient in Word, Excel and Outlook and/or Google Suite
• Technology proficiency and adaptability
• Advanced communication skills
• Advanced interpersonal skills
• Exceptional organizational skills
• Time management skills
• Ability to compose, type, and distribute meeting notes, routine correspondence, and reports
• Good decision‑making skills, sound judgment and attention to detail
• Ability to maintain confidentiality
• Effective organization and prioritization of workload and deadlines
• Ability to multi‑task and respond to all inquiries and deadlines in a timely manner
• Excellent verbal and written communication skills and flexibility
• Customer‑service oriented

Minimum Education

• High school diploma or equivalent; an Associate’s or Bachelor’s degree in healthcare administration, business or related field is highly preferred

Minimum Work Experience

• Proficiency in the Microsoft Office Suite (Word, Excel) or Google Suite and hospital management software
• Two or more years as an Administrative Assistant in a healthcare setting

Licenses / Certifications

• Certified Administrative Professional (CAP) – preferred
• Project Management Professional (PMP) – preferred
• MAB
• BLS