Executive Assistant for Two Executives | Travel & Events

HYTORC; Mahwah (NJ); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

HYTORC, the global leader in industrial bolting solutions, seeks an Executive Assistant to support two executives. You will manage calendars, travel, meetings, and communications, acting as a trusted partner to leadership while maintaining discretion.

Responsibilities include coordinating domestic and international travel, preparing confidential documents, supporting tradeshow participation, and driving cross-functional projects to enhance efficiency and confidentiality in a fast-paced

Qualifications

• High School Diploma or GED required.
• Bachelor’s degree preferred in Business Administration, Communications, or related field.
• Minimum of five years of progressive administrative support experience, preferably supporting C-suite or senior executive leadership.

Responsibilities

• Manage and update executive calendars, including meetings, travel, and commitments.
• Coordinate domestic and international travel per policy.
• Screen and respond to calls and emails as appropriate.
• Plan and execute large-scale domestic and international meetings.
• Support participation in tradeshow events.
• Prepare materials for agendas; attend meetings when requested.
• Prepare, edit, and finalize confidential documents and reports.
• Route documents for executive review and signature with accuracy.
• Collaborate with other departments to meet deadlines and ensure timely execution.
• Submit expense reports, invoices, and purchase requests accurately and on time.
• Maintain confidential files and executive materials securely.
• Coordinate meetings, events, calls, and visitor arrangements.
• Support special projects and cross-functional initiatives as assigned.
• Sort and distribute mail and correspondence confidentially.
• Handle sensitive information with discretion and professionalism.
• Perform other duties as assigned.

Skills

MS Office

Communication skills

Organization

Confidentiality

Time management

Education

High School Diploma or GED

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

HYTORC, the global leader in industrial bolting solutions, seeks an Executive Assistant to support two executives. You will manage calendars, travel, meetings, and communications, acting as a trusted partner to leadership while maintaining discretion.

Responsibilities include coordinating domestic and international travel, preparing confidential documents, supporting tradeshow participation, and driving cross-functional projects to enhance efficiency and confidentiality in a fast-paced