Executive Assistant for Engineering Leadership

Scale AI, Inc.; Washington (District of Columbia); On-site; USD 109,700 - 137,000; Full time

Benefits offered by this job

comprehensive health coverage

dental coverage

vision coverage

retirement benefits

learning and development stipend

generous PTO

commuter stipend

Job summary

Scale AI, Inc. is seeking an Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector.

The role includes day-to-day operations and ad-hoc support to the Public Sector LT team, with autonomy to adapt to changing priorities. You will manage calendars, book travel, coordinate client meals and events, and serve as a primary contact for internal and external stakeholders including government officials.

Qualifications

• 5+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and spoken.
• Proficiency in office productivity tools and ability to learn new software quickly.
• Experience in building and managing relationships with high-level external stakeholders, including government officials.
• Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved.

Responsibilities

• Manage complex calendars and schedules for the team, including coordinating meetings and travel.
• Book travel including flights, accommodation and transportation.
• Coordinate and plan internal team events and off-site meetings.
• Act as primary point of contact for internal and external stakeholders, including clients and government ministries.
• Handle high-level administrative tasks such as email management, expenses, document preparation.
• Plan and run team events and ensure budgets are observed.
• Manage confidential information with utmost discretion.

Skills

Calendar management

Travel planning

Stakeholder management

Communication

Executive support

Relationship building with government

Learning new software

Tools

Microsoft Office

Google Workspace

Job description

Scale AI, Inc. is seeking an Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector.

The role includes day-to-day operations and ad-hoc support to the Public Sector LT team, with autonomy to adapt to changing priorities. You will manage calendars, book travel, coordinate client meals and events, and serve as a primary contact for internal and external stakeholders including government officials.