Operations & HR Assistant for Early Learning Programs

Ymcachicago; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

PTO

403(b)

Free family gym membership

Employee discounts

Job summary

The YMCA of Metro Chicago is seeking an administrative support professional to assist the Operations and Early Learning leadership with logistics, reporting, and compliance across eight sites.

Responsibilities include maintaining records, coordinating meetings, HR data entry, license renewals, and providing training to staff, while ensuring confidentiality and adherence to Head Start and DFSS standards.

Qualifications

• High school diploma or equivalent required.
• Experience with clerical tasks and records management.
• Strong organizational and communication skills.

Responsibilities

• Assist Operation Director and Early Learning Director with logistic needs and meeting preparations.
• Collect and prepare monthly reports and monitoring documents for management.
• Maintain record-keeping systems and ensure compliance with funding sources.
• Assist in annual program assessments and reviews.
• Distribute agendas, minutes, and attendance records and coordinate licensing requirements.
• Monitor HR data entry and compliance for ELN funding requirements.

Job description

The YMCA of Metro Chicago is seeking an administrative support professional to assist the Operations and Early Learning leadership with logistics, reporting, and compliance across eight sites.

Responsibilities include maintaining records, coordinating meetings, HR data entry, license renewals, and providing training to staff, while ensuring confidentiality and adherence to Head Start and DFSS standards.