Executive Assistant for CEO (Miami) at Nurp Miami, FL

Nurp; Miami (FL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid remote position

Company paid travel

Paid time off

Health insurance

Dental insurance

Vision insurance

Life insurance

Accident insurance

Hospital insurance

Discounts on products/services

Job summary

Nurp LLC seeks an Executive Assistant to support our CEO. The role demands organization, discretion, and proactive communication to streamline daily operations and personal tasks in a fast-paced environment.

You will manage schedules, travel, documents, and cross-functional coordination, ensuring seamless workflow. The ideal candidate brings 3+ years of high-level EA experience, a proactive mindset, and strong communication skills.

Qualifications

• Must have 3+ years of executive-level support experience.
• Strong organizational and calendar management skills.
• Ability to handle confidential information with discretion.
• Proactive communicator across multiple levels and teams.

Responsibilities

• Serve as the CEO's primary point of contact and manage daily operations.
• Organize and maintain legal and business documents across entities.
• Anticipate needs and prepare for meetings, travel, and events.
• Coordinate complex travel arrangements and itineraries.
• Handle personal tasks as needed for the CEO.
• Manage multiple communication channels effectively.
• Assist in event planning and vendor coordination.
• Proactively identify and address operational gaps.

Skills

Executive support

Time management

Communication

Discretion

Google Workspace

Microsoft Office

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Google Workspace

Microsoft Office

Job description

JOB DESCRIPTION

POSITION SUMMARY

We are seeking a highly organized, proactive, and polished Executive Assistant to support our CEO, Jeff Sekinger. The ideal candidate will embody professionalism, attention to detail, and a commitment to excellence, aligning closely with Jeff’s values of health, success, and personal growth. This role is more than just administrative support; it is an integral part of the CEO's daily life, ensuring seamless operations and enhancing efficiency in both professional and personal matters. The Executive Assistant must be a master of organization, time management, and communication, with a proven ability to anticipate needs and stay two steps ahead. This position requires a candidate who thrives in a fast-paced environment and can manage various tasks with precision and discretion.

This is a partially remote role. The employee has the flexibility to work from home most days, but on certain days, they are expected to be present at various locations, primarily in the Metro Miami area, as needed.

ABOUT OUR COMPANY

Nurp pioneers the convergence of modern and future investing through emerging technologies. Our advanced algorithmic trading programs and comprehensive forex trading systems challenge traditional investment models, propelling algorithmic investing for unparalleled success.

At Nurp, we're committed to fostering a culture of transparency, honesty, and openness. Joining Nurp means more than just a job—it's an invitation to embark on a journey of growth, discovery, and limitless potential. Here, you'll have the opportunity to collaborate with diverse and talented individuals, contribute to meaningful projects, and make a real impact on the future of algorithmic investing. This ethos of inclusivity and collaboration extends to wearing multiple hats and contributing to various important tasks beyond those listed here. It's a reflection of our belief in multidimensional growth and our dedication to supporting the overall development of our organization.

Key Responsibilities:

• Executive Support: Serve as the CEO's go-to person, managing day-to-day operations, communications, and scheduling to ensure seamless workflow and productivity.
• Organizational Mastery: Organize and manage all business and legal documents across multiple entities, ensuring accuracy and accessibility.
• Proactive Planning: Anticipate the CEO's needs and prepare for meetings, travel, and other events with a proactive mindset.
• Travel Management: Planning and coordinating complex travel arrangements, including flights, accommodations, and itineraries, to ensure efficiency and comfort.
• Personal Assistance: Handle personal tasks and assignments as needed.
• Communication Management: Manage multiple communication channels.
• Event Coordination: Assist in the planning and executing events, ensuring all details are handled efficiently.
• Vendor Management: Coordinate with vendors and service providers.
• Proactive and Forward-Thinking: Ability to anticipate needs and take initiative without prompting.

Key Competencies:

• Professionalism: Maintain a high level of professionalism in all interactions, reflecting the CEO's values and the company's standards.
• Exceptional Organizational Skills: Proven ability to manage multiple priorities, with outstanding attention to detail and time management.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively at all levels.
• Discretion and Confidentiality: Handle all matters carefully, always maintaining confidentiality.
• Technology Proficiency: High proficiency in Google Workspace, Microsoft Office, and other relevant tools.
• Problem-Solving: Ability to quickly assess situations and make informed decisions to resolve issues effectively.
• Performs other duties as necessary or assigned.

Education and Experience:

• High School Diploma or GED (Required); Bachelor’s Degree or certifications in Operations or related fields (Preferred)
• Minimum of 3 years of high-level executive assistant experience, including office management and operations
• Demonstrated experience in managing executive-level communication, legal documents, and complex scheduling across multiple business operations
• Valid State Driver’s License (Required)
• Experience in travel planning and event coordination
• Experience working collaboratively with teams across multiple functions

BENEFITS

• Hybrid Remote Position
• Company paid travel
• Paid Time Off
• Health insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Accident insurance
• Hospital insurance
• Access to our product and services at significant discounts and, in some instances free.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Nurp LLC recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire talent at all levels regardless of race, colour, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.