Executive Assistant - Financial Services

Daley And Associates, LLC.; Boston (MA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Daley And Associates, LLC in Boston, MA seeks an Executive Assistant to support the CEO and C-suite and manage daily office operations. This contract-to-hire position requires 3+ years in administrative roles within investment management or professional services.

The role supports a hybrid work model, on-site 4 days per week in their Boston office, and pays $38-48/hour depending on experience.

Qualifications

• Bachelor’s degree required.
• 3+ years of executive assistance, administrative support, or office management experience.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Fluent in English; Spanish preferred.
• Excellent organizational and communication skills.

Responsibilities

• Provide high-level executive support to the CEO and C-suite while overseeing daily office operations.
• Manage complex calendars, meetings, and travel arrangements (domestic and international).
• Prepare executive correspondence, presentations, and briefing materials.
• Coordinate executive, board, and investor/client meetings, including agendas and logistics.
• Monitor priorities and ensure timely follow-up on action items.
• Oversee office operations, vendor management, onboarding, and workspace logistics.
• Serve as the primary point of contact for office-related needs and stakeholders.
• Handle confidential information with discretion and assist on special projects.

Skills

Calendar management

MS Office

Communication (EN/ES)

Discretion

Travel arrangements

Office operations

Professionalism

Liaison

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Executive Assistant - Financial Services - Boston, MA

We are seeking candidates for an Executive Assistant position with a leading investment management firm located in Boston, MA. The Executive Assistant will be responsible for supporting the C-Suite leaders and managing daily office operations. The ideal candidate will have 3+ years of administrative experience within the investment management or professional services industry.

This is a 3-6+ month contract-to-hire position that will pay $38-48/hour (depending on experience). This position supports a hybrid work model, on-site 4 days per week in their Boston office.

Responsibilities:

• Provide high-level executive support to the CEO and C-suite while overseeing daily office operations


• Manage complex calendars, meetings, and domestic and international travel arrangements


• Prepare executive correspondence, presentations, and briefing materials


• Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics


• Monitor priorities and ensure timely follow-up on action items


• Oversee office operations, including vendor management (IT, facilities, security, and office supplies), onboarding support, and workspace logistics


• Serve as the primary point of contact for office-related needs and act as a trusted liaison to internal and external stakeholders


• Handle confidential information with discretion and provide support on special projects as needed


• Perform additional duties as assigned

Qualifications:

• Bachelor’s degree required


• 3+ years of experience in executive assistance, administrative support, or office management within investment management, financial services, or a related professional services environment


• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel)


• Fluent in English and Spanish, with strong written and verbal communication skills in both languages (preferred but not required)


• Excellent organizational, time management, and prioritization abilities


• High level of professionalism, discretion, and sound judgment


• Strong attention to detail with exceptional follow-through