Executive Assistant, Finance

National Association of REALTORS®; Chicago (IL); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Hybrid schedule

In-office 3 days/week

Job summary

The National Association of REALTORS® (NAR) is seeking an experienced Executive Assistant to support its finance leadership team in a hybrid Chicago-area role. You will manage calendars, coordinate travel, process expense reports, and act as a professional liaison between finance leaders and internal/external partners.

With 5+ years of EA experience supporting C-level executives, you bring strong discretion, exceptional organizational skills, and the ability to balance priorities in a fast-paced

Qualifications

• 5+ years of experience as an executive assistant supporting C-level executives.
• Experience supporting multiple senior leaders, preferably in finance or accounting.
• Discretion with confidential financial information and strong judgment.

Responsibilities

• Proactively manage calendars for finance leaders and resolve conflicts.
• Coordinate travel arrangements and logistics.
• Prepare, process, and reconcile expense reports accurately and on time.
• Serve as a professional liaison between finance leadership and internal/external partners.
• Prepare agendas/minutes for Finance Committee and related meetings.

Skills

Executive support

Calendar management

Discretion

Organizational skills

Communications

Problem solving

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Excel

PowerPoint

Outlook

NetSuite

Job description

Position Summary:

The National Association of REALTORS® (NAR) seeks an experienced Executive Assistant to support its finance leadership team. You’ll provide executive support to the CFO, VP of Financial Operations, and the VP of Financial Planning & Analysis. You'll manage their time, priorities, and logistics so they can focus on leading the finance function.

You’ll regularly handle highly confidential financial information, so you’ll need sound judgment, complete discretion, and the ability to work independently. You’ll also need to know when to take initiative and when to check in. The right person is highly organized, comfortable balancing competing priorities across multiple executives, composed under pressure, and genuinely enjoys helping others succeed.

Duties and Responsibilities:

Executive Support

• Proactively manage calendars for the finance leaders, prioritizing meetings and resolving conflicts across multiple schedules.
• Coordinate travel arrangements and logistics.
• Prepare, process, and reconcile expense reports accurately and on time.
• Serve as a professional point of contact between finance leadership and NAR departments, affiliated entities, auditors, and external partners.
• Serve as a liaison between Treasurer of Finance Committee and Chair of Real Property Operations Committee.

Finance Cycle Coordination

• Maintain a master calendar of key finance deadlines, including budget and forecast cycles, month-end reporting, audits, and board or committee meetings.
• Track deliverables and follow up with stakeholders to keep deadlines on schedule, escalating urgent items as needed.
• Coordinate logistics for audit activities and financial reviews, including scheduling and document requests.
• Prepare agendas and minutes for Finance Committee, Real Property Operations Committee and working group meetings.
• Coordinate all scheduling (date, time, room set up, food and beverage, agenda, minutes) for committee meetings at our two annual conferences.

Team and Project Support

• Coordinate finance team meetings, trainings, and events, including agendas, materials, and follow-up actions.
• Support system and process improvement initiatives, such as the NetSuite rollout, by tracking action items, scheduling trainings, and maintaining project documentation.
• Keep the finance team informed of priorities, updates, and key dates.
• Support special projects and finance initiatives as needed.
• Other administrative functions as requested (e.g. review and distribute mail, request Certificates of Insurance, etc).

Qualifications:

• 5+ years of experience as an executive assistant, including direct support of C-level executives.
• Experience supporting multiple senior leaders at once; finance or accounting department experience strongly preferred.
• Proven ability to anticipate needs and solve problems before they elevate, bringing solutions and not just issues.
• Unquestionable discretion with sensitive and confidential financial information.
• Strong attention to detail and accuracy, particularly with numbers, deadlines, and documents.
• Composure and professionalism in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, with the ability to represent finance leadership professionally.
• High emotional intelligence and a diplomatic approach when working with executives, staff, and external partners.
• Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, and Outlook.
• Bachelor's degree or equivalent experience.

Compensation: $70,000-$90,000.

NAR provides comprehensive benefits including health/dental/vision insurance.
NAR is on a hybrid schedule and in the office 3 days a week.

Organizational Overview:

The National Association of REALTORS® (NAR) is a team of professionals dedicated to providing world-class service to approximately 1.5 million REALTORS® working in the United States and around the world. The real estate industry is fast-paced and fast-changing--each year, our members participate in the sale, lease, and management of real estate. As in every industry, our members’ value proposition is constantly being challenged by innovation.

It is our mission to empower REALTORS® as they preserve, protect and advance the right to real property for all. We cannot do that without the ideas, passion, and commitment from our talented employees. As our greatest assets, employees are offered their pick of competitive benefits/perks and flexible work options.