Accounts Payable Specialist

National Association of REALTORS®; Chicago (IL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Flexible work options

Job summary

The National Association of REALTORS® in Chicago is seeking an Accounts Payable Specialist to manage the corporate card program, support expense reporting, and process member reimbursements. The role acts as a key contact for employees, cardholders, and internal finance partners, ensuring policy compliance and audit-ready documentation.

Responsibilities include reconciling card activity in NetSuite, training users, and providing backup support for invoice and payment processing in a hybrid work

Qualifications

• Working knowledge of corporate card administration, expense reporting, member reimbursements, reconciliations, and related accounts payable controls.
• Proficiency with NetSuite, XM or comparable ERP and expense-management systems, corporate card platforms, online banking tools, and Microsoft Excel.
• Ability to interpret policies, maintain audit trails, and protect confidential financial information.

Responsibilities

• Administer corporate card program, card issuance, account changes, and cardholder support.
• Train employees on XM expense-reporting requirements and provide ongoing system support.
• Reconcile card activity between card-provider data, expense reports, and financial records in NetSuite.
• Enter approved member expense reports as bills in NetSuite and manage the expense workflow.

Skills

Card administration

Expense reporting

Member reimbursements

AP controls

Detail oriented

Education

Bachelor's degree in accounting, finance, business administration, or related field

Tools

NetSuite

XM expense

Excel

Job description

Position Summary:

The Accounts Payable Specialist is primarily responsible for administering the corporate card program, supporting expense reporting, and processing member reimbursements. The position serves as a key operational contact for employees, members, cardholders, and internal finance partners; provides system and policy guidance; performs reconciliations; resolves exceptions; maintains complete audit-ready documentation; and provides backup support for invoice and payment processing as needed.

Duties and Responsibilities:

Corporate Card Program Administration

• Maintain current and future corporate card programs, including card issuance, account maintenance, card closure or purge requests, transaction monitoring, and cardholder support.
• Review card applications and account changes; coordinate credit-limit changes, unlocks, disputed transactions, and other card-service requests within established authority.
• Audit card transactions for policy compliance, monitor exceptions or potential misuse, and elevate or recommend corrective action when necessary.
• Enter monthly card bills and record payments in NetSuite; reconcile card activity and resolve exceptions between card-provider data, expense reports, and financial records.
• Reconcile month-end card charges not yet submitted through expense reporting and provide supporting information for related accounting accruals.
• Maintain card-program procedures and deliver required training and guidance to cardholders.

Expense Reporting and Member Reimbursements

• Administer XM user access, including creating, modifying, and removing users and updating approver assignments.
• Train employees and other users on XM expense-reporting requirements and provide ongoing system and process support.
• Reconcile daily XM reports to NetSuite and investigate or resolve identified differences.
• Review member expense reports for compliance with applicable policies, required approvals, attendee support, and reimbursable-expense requirements.
• Enter approved member expense reports as bills in NetSuite and process them through the designated expense workflow, and coordinate with Staff Executives regarding event attendees and reimbursable expenses.
• Create and maintain employee and member account records in NetSuite.

Backup Invoice and Payment Processing Support

• Provide backup coverage for invoice and payment processing as needed, including reviewing invoices and payment requests for completeness, approvals, coding, vendor information, contractual support, and required documentation.
• When providing coverage, enter and maintain transaction details and supporting records in NetSuite, follow up on missing information, and help ensure complete items proceed through the established payment workflow.
• Assist with payment inquiries and controlled payment activities, including ACH, check, or wire support and coordination of voids, stop payments, or reissues, as assigned.

Other duties, as assigned.

Knowledge, Skills, and Competencies:

• Working knowledge of corporate card administration, expense reporting, member reimbursements, reconciliations, and related accounts payable controls, with the ability to provide backup invoice and disbursement support.
• Proficiency with NetSuite, XM or comparable ERP and expense-management systems, corporate card platforms, online banking tools, and Microsoft Excel.
• Strong attention to detail, organizational skills, follow-through, and the ability to manage recurring deadlines and changing priorities.
• Ability to interpret and apply policies, identify incomplete or unusual transactions, maintain clear audit trails, and protect confidential financial information.
• Clear, professional written and verbal communication skills with a service-oriented approach to employees, members, vendors, and internal partners.
• Ability to work independently, exercise sound judgment within established authority, and collaborate effectively across Finance and business teams.

Minimum Qualifications:

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• Two or more years of corporate-card, expense-reporting, reimbursement, accounts payable, disbursement, or closely related finance operations experience.
• Experience using an ERP or financial system and intermediate spreadsheet skills.

Compensation: $50,000-$70,000.

NAR provides comprehensive benefits including health/dental/vision insurance.

NAR is on a hybrid schedule and in the office 3 days a week.

Organizational Overview:

The National Association of REALTORS (NAR) is a team of professionals dedicated to providing world-class service to approximately 1.5 million REALTORS working in the United States and around the world. The real estate industry is fast-paced and fast-changing--each year, our members participate in the sale, lease, and management of real estate. As in every industry, our members’ value proposition is constantly being challenged by innovation.

It is our mission to empower REALTORS as they preserve, protect and advance the right to real property for all. We cannot do that without the ideas, passion, and commitment from our talented employees. As our greatest assets, employees are offered their pick of competitive benefits/perks and flexible work options.