Executive Assistant / Family Assistant (Bilingual)

Ascendo Resources; Miami (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Ascendo Resources partners with a successful entrepreneur to provide top-tier Executive and Personal Assistant support in a confidential, fast-paced Miami setting. You will manage complex calendars, coordinate travel, prepare correspondence, and liaise with internal and external stakeholders.

Ideal candidates have 10+ years of EA/PA experience, exceptional organizational and communication skills, discretion, and proficiency with Microsoft Office and modern productivity tools, including

Qualifications

• 10+ years of Executive Assistant and Personal Assistant experience.
• Experience coordinating multiple priorities, and handling logistics.
• Experience supporting an entrepreneur, founder, or senior executive.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Manage complex calendars, meetings, and travel arrangements.
• Coordinate business priorities, projects, and follow-ups.
• Prepare correspondence, reports, and presentations.
• Communicate with internal and external stakeholders.
• Handle personal appointments and household matters.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Organization

Communication

Problem solving

Multitasking

Microsoft Office

Tech-savvy / AI tools

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

AI productivity tools

Job description

We are partnering with a successful entrepreneur seeking a highly organized, proactive, and discreet professional to provide:

• 80% Executive Assistance
• 20% Personal Assistance

Key responsibilities include:

• Managing complex calendars, meetings, appointments, and travel
• Coordinating business priorities, projects, and follow-ups
• Preparing correspondence, reports, and presentations
• Communicating with internal and external stakeholders
• Handling personal appointments, reservations, and household-related matters
• Anticipating needs and ensuring priorities remain organized and on schedule

Ideal Qualifications:

• 10+ years of recent, relevant experience performing Executive Assistant and Personal Assistant duties.
• Experience in managing multiple priorities, administrative coordination, and logistics
• Prior experience supporting an entrepreneur, founder, or senior executive
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities with minimal supervision
• High level of professionalism, discretion, and confidentiality
• Resourceful, adaptable, and comfortable working in a fast-paced environment
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Strong technology skills and familiarity with modern productivity and AI tools