Medical Assistant Structural Heart

1103 Team Member Services; Tampa (FL); On-site; USD 45,000 - 84,000; Full time

Benefits offered by this job

Medical

Dental

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth is seeking an Executive Administrative Assistant to manage communications for executives and departments, coordinate calendars, and handle high-volume correspondence in a fast-paced hospital setting.

The role requires strong organizational and interpersonal skills, meticulous attention to detail, and the ability to work independently or with a team. Healthcare experience and proficiency with MS Office are preferred.

Qualifications

• Excellent communication with all management levels and vendors.
• Strong organizational skills and attention to detail.
• Ability to multitask and handle confidential data.

Responsibilities

• Manages communications for Executives and departments, including correspondence and calls.
• Maintains Executive calendars and schedules meetings.
• Screens mail, routes calls, and handles follow-ups.
• Attends meetings, takes minutes, and prepares documentation.
• Performs other duties as assigned.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Data sensitivity

Independent/Team work

Verbal and written communication

Customer/vendor communication

Education

High School Grad or Equiv

Associate

Tools

Visio

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family:

Benefits from Day One:

• Medical
• Dental
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time Shift: Day (United States of America) Address: 3100 E Fletcher Ave City: Tampa State: Florida Postal Code: 33613

Job Description:

• Manages all communications for the Executive and department, including written correspondence and telephone contacts.
• Coordinates and maintains the Executive’s calendar for meetings and appointments to optimize time utilization.
• Fields departmental phone calls, troubleshoots issues, routes callers appropriately, screens mail, reduces paper flow, and manages follow-up correspondence.
• Collaborates with other administrative staff throughout the hospital system and community.
• Attends departmental meetings, takes minutes, transcribes, and prepares documentation.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required]
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders. [Required]
• Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task. [Required]
• Ability to deal with data that is of a sensitive and confidential nature. [Required]
• Ability to work independently or in a team environment. [Required]
• Good math skills with an ability to understand and work with spreadsheets. [Required]
• Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required]
• Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. [Required]
• Prior related work experience in a healthcare environment that provides the following knowledge, [Required]
• Working knowledge of and ability to use personal computer and perform data entry. [Required]
• Working knowledge of medical terminology. [Required]
• Visio [Preferred]
• All other Microsoft applications [Preferred]
• Analytical and critical thinking skills [Preferred]
• Executive clerical support training. [Preferred]

Education:

• High School Grad or Equiv [Required]
• Associate [Preferred]

Field of Study:

• N/A

Work Experience:

• 10+ medical assistant experience in a physician office and experience with medical front office functions. [Required]
• 10+ prior clerical support for an executive or marketing executive [Preferred]
• 5+ secretarial/administrative experience [Required]
• Prior administrative support for an executive/C-Suite level. [Preferred]
• Prior experience working in assigned department or a medical/hospital related environment [Preferred]

Additional Information:

• Completion of accredited course in Medial Assisting or Licenses Practical Nurse
• Combination of formal education and relevant work experience

Licenses and Certifications:

• Basic Life Support - CPR Cert (BLS) [Required]
• American Association Medical Assistants (CMA) [Required]
• OR Clinical Medical Assistant Certification (CMAC) [Required]
• OR Registered Medical Assistant (RMA) [Required]
• OR National Certified Medical Assistant (NCMA) [Required]
• OR Certified Clinical Medical Assistant (CCMA) [Required]
• OR Nationally Registered Certified Medical Assistant (NRCMA) [Required]

Physical Requirements:

Physical Requirements - https://tinyurl.com/msy4mja2

Pay Range:

$45,281.60 - $84,198.40

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.