Executive Assistant, Executive Office

Meyer Foundation - Washington, DC; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

A notable nonprofit organization in Washington, DC is seeking an experienced Executive Assistant to support the President and CEO, managing calendars, meetings, and project coordination. Ideal candidates will have solid experience in administrative roles, proficiency in Microsoft Office, and strong communication skills. This role not only requires expertise in handling executive responsibilities but also a commitment to diversity and equity in the workplace. Join us to contribute to impactful work in a dynamic environment.

Qualifications

• 5+ years of experience in a high-level administrative support role.
• Ability to manage multiple priorities and work independently.
• Commitment to diversity, equity, and inclusion in the workplace.

Responsibilities

• Manage and optimize calendars for executive leaders.
• Organize materials for meetings, including logistics and participant coordination.
• Handle travel and expense reporting for the Executive Office.
• Lead various Executive Office projects ensuring timely execution.

Skills

Proven experience in an executive assistant role

Strong proficiency in Microsoft Office Suite

Exceptional written and verbal communication skills

Strong problem-solving skills

Tools

Microsoft Office Suite

Virtual meeting platforms (Zoom, Teams)

Presentation tools (Canva)

Job description

Position: Executive Assistant, Executive Office

Profile

We are seeking an experienced and highly organized Executive Assistant to support the President & CEO, Governance Manager, and Sr. Director for Capacity Building. This role plays a critical part in ensuring the smooth operation of the Executive Office by providing administrative support, project management, and team coordination.

The ideal candidate is a skilled communicator, problem‑solver, and multitasker who thrives in a fast‑paced environment. They must be adept at managing complex schedules, handling confidential information with discretion, and liaising with Board members, community leaders, and internal stakeholders.

Key Responsibilities

• Manage and optimize calendars for executive leaders, ensuring efficient time and priority management.
• Organize and prepare materials for internal and external meetings, including scheduling, participant coordination, and logistics.
• Handle travel arrangements, expense reporting, and financial reconciliations for the Executive Office.
• Coordinate mail collection, document management, and correspondence handling.
• Lead and track various Executive Office projects, ensuring timely execution.
• Provide project management support for C‑Suite leadership, ensuring cross‑team alignment.
• Organize executive‑level meetings and events, managing logistics such as catering, venues, and technology needs.
• Maintain timelines, track action items, and follow up on key deliverables.
• Represent the organization with professionalism, discretion, and a commitment to diversity, equity, and inclusion.
• Maintain confidentiality in handling sensitive information related to organizational strategy and governance.
• Uphold organizational policies and procedures while demonstrating initiative and proactive problem‑solving.

Required Qualifications & Skills

• Proven experience in an executive assistant or high‑level administrative support role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Familiarity with presentation tools such as Canva is a plus.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities, anticipate needs, and work independently.
• Strong problem‑solving skills and attention to detail.
• Commitment to the organization's mission, vision, and racial equity values.
• Cultivating a staff team that embodies the diverse experiences of the Greater Washington region is essential to our mission and values. We strongly and sincerely encourage applications from people of color/of the global majority, immigrant, multilingual, and multicultural individuals; people with disabilities; members of LGBTQIA+ and gender non‑conforming communities; and people with other diverse backgrounds and lived experiences.

Why Join Us?

This is an exciting opportunity to contribute to an impactful organization while working closely with executive leadership. If you are a proactive, detail‑oriented professional who thrives in a dynamic environment, we encourage you to apply.

How to Apply

To apply for the Executive Assistant, Executive Office position, submit your application via the link below after reading the information below.

To complete the application, you will need to upload the following:

• Your resume (please do not include a cover letter)

You will also need to respond to the following questions.

• Can you walk us through a time when you managed a complex project from start to finish. How did you get group buy‑in, build consensus, etc? How did you ensure deadlines were met, and what challenges did you encounter?
• In this role, you'll need to juggle multiple tasks for executive leadership. How do you prioritize urgent versus important tasks, and can you give an example of a time when you had to adjust priorities on short notice?