Executive Assistant & Estimating Coordinator

Clearwater Construction, Inc; Mercer (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

Clearwater Construction, Inc. is seeking an Executive Assistant to support company leadership and the Estimating Department in Mercer, PA. The role requires organization, mathematical aptitude, and the ability to manage calendars, reports, and correspondence.

You will handle phones, bid distribution, document management, and confidential information with discretion. A self-starter attitude, reliability, and strong communication are essential in a fast-paced construction setting.

Qualifications

• Strong computer proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent mathematical aptitude and attention to detail.
• Strong organizational and time management skills.
• Outstanding verbal and written communication abilities.
• Ability to prioritize and manage multiple deadlines.
• Professional demeanor with exceptional customer service.
• Self-motivated and able to work independently.
• Willingness to learn new software and processes.
• Maintain confidentiality and use good judgment.

Responsibilities

• Provide administrative support to company leadership.
• Manage calendars, appointments, meetings, and correspondence.
• Prepare and maintain reports, spreadsheets, and company documents.
• Answer phones, direct inquiries, and provide excellent customer service.
• Assist with data entry, document preparation, and record management.
• Handle confidential information with discretion and professionalism.
• Prioritize daily tasks and proactively address administrative needs.
• Monitor the Estimating Department email inbox and respond as needed.
• Distribute bid invitations and project opportunities to estimators.
• Maintain and update the company bid schedule.
• Print and organize construction plans, specifications, and bid documents.
• Assist estimators and project managers with setup and document management.
• Track bid deadlines and ensure timely communication with estimators.
• Support proposal and bid submission processes as needed.

Skills

MS Office

Math aptitude

Organizational skills

Communication skills

Time management

Customer service

Independent work

Confidentiality

Tools

Excel

Outlook

Teams

Word

Job description

Clearwater Construction, Inc. is seeking an Executive Assistant to support company leadership and the Estimating Department in Mercer, PA. The role requires organization, mathematical aptitude, and the ability to manage calendars, reports, and correspondence.

You will handle phones, bid distribution, document management, and confidential information with discretion. A self-starter attitude, reliability, and strong communication are essential in a fast-paced construction setting.