Executive Assistant & Estimating Coordinator

Clearwater Construction, Inc.; Mercer (PA); On-site; USD 43,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Job summary

Clearwater Construction, Inc. in Mercer, PA is seeking an Executive Assistant to support company leadership and the Estimating Department.

The role requires strong computer and mathematical skills, exceptional organization, and the ability to work independently in a fast-paced environment. The position is full-time, Monday–Friday, 8:00 AM–4:30 PM, with occasional scheduling flexibility to support operations.

Qualifications

• Strong computer proficiency with Word, Excel, Outlook and Teams.
• Excellent mathematical aptitude and attention to detail.
• Strong organizational and time management skills.
• Outstanding verbal and written communication abilities.
• Ability to prioritize responsibilities and meet deadlines.
• Professional demeanor with customer service skills.
• Self-motivated and able to work independently.
• Willingness to learn new software and processes.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to company leadership.
• Manage calendars, appointments, meetings, and correspondence.
• Prepare and maintain reports, spreadsheets, and documents.
• Answer phones and deliver exceptional customer service.
• Assist with data entry, document preparation, and record management.
• Handle confidential information with discretion.
• Prioritize daily tasks and address administrative needs.
• Support Estimating Department email and bid process.
• Maintain bid schedule and organize plans and bid documents.

Skills

Mathematical aptitude

Organizational skills

Communication skills

Time management

Customer service

Independent work

Willingness to learn

Attention to detail

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

Clearwater Construction, Inc. in Mercer, PA is seeking an Executive Assistant to support company leadership and the Estimating Department.

The role requires strong computer and mathematical skills, exceptional organization, and the ability to work independently in a fast-paced environment. The position is full-time, Monday–Friday, 8:00 AM–4:30 PM, with occasional scheduling flexibility to support operations.