Executive Assistant & Estimating Coordinator

Clearwater Construction, Inc.; East Lackawannock Township (PA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Clearwater Construction, Inc. in Mercer, PA, is seeking an Executive Assistant to support company leadership and the Estimating Department. The role requires strong computer and math skills, superb organization, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendars, reporting, and correspondence, while assisting estimators and project managers with bid-related tasks. This on-site position offers standard weekday hours and room for growth.

Qualifications

• Strong computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Excellent mathematical aptitude and attention to detail.
• Strong organizational and time management skills.
• Outstanding verbal and written communication abilities.
• Ability to prioritize responsibilities and manage multiple deadlines.
• Professional demeanor with exceptional customer service and people skills.
• Self-motivated with the ability to work independently.

Responsibilities

• Provide administrative support to company leadership.
• Manage calendars, appointments, meetings, and correspondence.
• Prepare and maintain reports, spreadsheets, and company documents.
• Answer phones, direct inquiries, and provide exceptional customer service.
• Assist with data entry, document preparation, and record management.
• Handle confidential information with discretion and professionalism.
• Prioritize daily tasks and proactively address administrative needs.
• Manage and monitor the Estimating Department email inbox.
• Distribute bid invitations and project opportunities to estimators.
• Maintain and update the company bid schedule.
• Print and organize construction plans, specifications, and bid documents.
• Assist estimators and project managers with project setup, document management, and administrative tasks.
• Track bid deadlines and ensure timely communication with estimators.
• Support proposal and bid submission processes as needed.

Skills

Mathematical aptitude

Time management

Verbal and written communication

Customer service

Independent work

Tools

Microsoft Office Suite

Job description

Clearwater Construction, Inc. in Mercer, PA, is seeking an Executive Assistant to support company leadership and the Estimating Department. The role requires strong computer and math skills, superb organization, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendars, reporting, and correspondence, while assisting estimators and project managers with bid-related tasks. This on-site position offers standard weekday hours and room for growth.