Executive Assistant & Development Liaison

Louisville Ballet; Detroit (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Pewabic Pottery seeks an Assistant to the Executive Director & Development Associate to support the Executive Director, manage calendars, and coordinate communications with staff, donors, board members, and external stakeholders. The role also collaborates with the Development team on donor relations and campaigns, serving as a key liaison for internal and external partners.

The ideal candidate has 1–3 years of nonprofit administrative experience, strong written communication, and a discreet,

Qualifications

• 1–3 years of experience in an administrative and/or executive support preferably in a nonprofit or mission-driven organization.

Responsibilities

• Manage the Executive Director's calendar with care and strategic attention, prioritizing and coordinating meetings with staff, donors, board members, and external stakeholders.
• Monitor the Executive Director's email, flagging priority items, drafting responses, and ensuring timely follow-through.
• Track action items and follow-ups for the Executive Director, ensuring timely execution and communication across stakeholders.
• Prepare the Executive Director for meetings with briefing materials, agendas, and relevant background.
• Coordinate logistics for board meetings, committee meetings, and donor engagements, including scheduling, materials, and follow-up.
• Serve as a warm, professional first point of contact for stakeholders reaching out to the Executive Director's office.
• Maintain confidentiality and exercise sound judgment in all aspects of the role.

Skills

Administrative support

Calendar management

Written communication

Discretion

Tools

Google Suite

CRM platforms

Job description

Pewabic Pottery seeks an Assistant to the Executive Director & Development Associate to support the Executive Director, manage calendars, and coordinate communications with staff, donors, board members, and external stakeholders. The role also collaborates with the Development team on donor relations and campaigns, serving as a key liaison for internal and external partners.

The ideal candidate has 1–3 years of nonprofit administrative experience, strong written communication, and a discreet,