Executive Assistant

Paramount Group; Burbank (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid time off

Job summary

Paramount Streaming, a division within Paramount Global, seeks an experienced Executive Assistant to support two senior VPs (Marketing Operational Strategy & Alignment and Media Strategy) with occasional backup to the Chief Marketing & Data Officer. You will manage calendars, travel, and critical communications, partnering with senior leaders across the Data & Marketing Group.

The ideal candidate brings high energy, discretion, and superb communication skills, excels under pressure, and can

Qualifications

• Bachelor's degree or equivalent training and experience.
• 7+ years of administrative experience supporting Vice Presidents and above.
• Discretion in handling confidential information and sensitive data.
• Technically savvy with media or technology background.
• Excellent written and verbal communication skills.
• Comfortable collaborating with senior leaders and cross-functional teams.

Responsibilities

• Manage and maintain calendars, schedules, travel and expense reporting for two or more executives.
• Serve as West Coast back-up Executive Assistant to the Chief Marketing & Data Officer.
• Set priorities and coordinate daily/weekly priorities with minimal direction.
• Develop systems for sharing and managing information, projects and communications.
• Coordinate vendor and constituent meetings and exchange data across groups.
• Support strategic needs with HR partners and Data & Marketing Group leadership.
• Exercise political acumen communicating with senior leaders and cross-functional teams.
• Coordinate high-level meetings and events across locations, including logistics and catering.
• Manage executive attendance at premieres and industry events.
• Handle confidential business matters and track documents.
• Conduct research on specialized topics as required.
• Develop internal network of EAs, Facilities, and key contacts.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication skills

Problem solving

Cross-functional collaboration

Education

Bachelor's degree or equivalent training and experience

Tools

Concur

Oracle Fusion

Airtable

Google Suite

Job description

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#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got thepowerto achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

Marketing Operational Strategy & Alignment sits at the center of the Data & Marketing Group, connecting the diverse functions and touchpoints that support Paramount+ and Pluto TV. The team works across Consumer & Creative Marketing, Marketing Production & Operations, Content Strategy, Data & Insights, Promotional and Ad Operations, Media, Audience Strategy & Search, and more — all in service of our subscription and ad-supported streaming businesses. Our mission is to expand marketing capabilities, improve operational efficiency, and drive collaboration and functional clarity across the Data & Marketing Group and its partners, delivering impactful results across divisions. DTC Global Media Strategy is the team that owns full-funnel paid media planning and decisioning across Paramount+ and Pluto TV, spanning budget architecture, audience-based buying, partner relationships, and media efficacy measurement. We sit at the intersection of performance marketing, OTT strategy, forecasting, and campaign analytics, working across the portfolio's major titles and franchises and our key media partners to drive subscriber and viewership outcomes for both our subscription streaming service, Paramount+, and our ad-supported streaming service, Pluto TV.

We are seeking a top-notch Executive Assistant with demonstrated professionalism and a genuine desire to serve as a right hand and build a real partnership with senior executives. This role primarily supports the SVP, Marketing Operational Strategy & Alignment and the SVP, Media Strategy, with occasional backup support to the Chief Marketing & Data Officer. The ideal candidate is a high-performing generalist who juggles multiple responsibilities, projects, and deadlines with strong attention to detail, and who can be diplomatic and trusted with confidential information. The successful candidate brings high energy, flexibility, poise, and confidence, along with the ability to interface with clients, senior leaders, and colleagues in a professional, approachable, and positive manner. They are adept at problem-solving, dynamic, insightful, and forward-thinking

Responsibilities include but are not limited to:

Manage and maintain calendars, schedules, travel and expense reporting for two or more executives.

Serve as West Coast back-up Executive Assistant to the Chief Marketing & Data Officer.

Act upon the broad goals of an executive office, understanding their implications for daily and weekly priorities with minimal direction, while navigating the Data & Marketing Group's organizational structure and leadership.

Develop and implement efficient systems for sharing and managing information, projects, and communications related to the Data & Marketing Group, per the strategic direction of the SVP, Marketing Operational Strategy & Alignment and SVP, Media Strategy, ensuring accurate and timely turnaround.

Coordinate and schedule key vendor & constituent meetings, related communications, and the exchange of pertinent data among Marketing Operational Strategy & Alignment, Media.

Strategy, HR business partners, and Data & Marketing Group senior leadership, based on organizational needs.

Exercise political acumen to communicate diplomatically and navigate interactions with senior leaders, cross-functional leads, and colleagues within the Data & Marketing Group and across larger cross-functional initiatives.

Coordinate high-level meetings and events across various locations, including scheduling, agenda creation, logistics, space plans, guest lists, RSVP tracking, and catering.

Manage Data & Marketing Group executive attendance at premiere and industry awards and events throughout the year.

Manage confidential business matters and communications; track a variety of business documents.

Conduct research on specialized topics as required.

Develop internal network of EAs, Facilities, and other key contacts.

Basic Qualifications:

Bachelor's degree or equivalent training and experience

7+ years of administrative experience supporting Vice Presidents and above

Sound judgment, diplomacy, and the ability to take initiative, with high-level discretion in handling confidential information and sensitive data

Technically savvy, with some media or technology background

Expert-level written and verbal communication skills

Comfortable working across a broad range of internal and external high-level managers, executives, and organizations

Proven ability to work in a dynamic environment under time strain, remaining flexible, proactive, adept at problem-solving, and efficient

Skilled at prioritizing and managing multiple projects concurrently, with reliable follow-through

Characteristics of a self-starter, including the ability to make decisions on behalf of the executive

Strong organizational, analytical, and interpersonal skills, with a professional demeanor across all levels of management

Comfortable working autonomously and as part of a team

Additional Qualifications:

Experience with Concur, Oracle Fusion, Airtable, and Google Suite

Experience setting up and maintaining distribution lists and pivot tables

Location: 231 W Olive Ave in Burbank

Paramount Streaming, a division within Paramount Global, is the home to the company's direct-to-consumer services spanning free and paid in the form of Pluto TV and Paramount+. Pluto TV is the global leader in free ad-supported TV, delivering more than 1,400 global channels and an extensive library of streaming content, including live and original channels. Paramount+, digital subscription video-on-demand and live streaming service, combines live sports, breaking news, and A Mountain of Entertainment™. Paramount+ features an expansive library of original series, hit shows and popular movies across every genre from world-renowned brands and production studios, including SHOWTIME®.

ADDITIONAL INFORMATION

Hiring Salary Range: $70,000.00 - 100,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

What We Offer:

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [e-mail]. Only messages left for this purpose will be returned.