Executive Assistant & Deputy City Recorder — City Administration

Park City; Park City (UT); Hybrid; USD 47,000 - 58,000; Full time

Job summary

Park City Municipal Corporation is seeking an Executive Assistant/Deputy City Recorder to provide executive support to the City Manager and leadership team in Park City, Utah. The role requires independent judgment, project management, and budgeting responsibilities, with opportunities to pursue City Recorder certification.

The position includes duties such as scheduling, research, presentations, and coordination with Council and staff.

Qualifications

• Bachelor’s degree and/or equivalent years of experience as an executive assistant.
• 5 years’ experience in a related or relevant position in the public or private sector.
• Notary Public certification or ability to obtain within specified time.
• Demonstrated computer literacy in Microsoft Office software.
• Demonstrated process or project management experience.
• Demonstrated communication skills in written and oral forms.

Responsibilities

• Provides direct administrative support to the City Manager and Deputy City Managers, and other department managers as needed.
• Performs all scheduling functions for the City Manager.
• Monitors email and other communications for City Manager and Executive Dept. in order to prioritize issues requiring immediate action.
• Attends weekly Staff Strategy meeting, compiles meeting minutes, and responsible for posting to the employee portal/intranet.
• Assists with research, analysis, creation, and presentation of information to Management Team, City Manager and Council.
• Implements and supervises assigned department operations and strategies. Responsible for multiple tasks and frequent special projects and assignments as required.
• Ability to make and provide independent and professional level assessments, recommendations, research, analysis and presentations to staff and the public.
• Maintains and monitors the Executive budget , Business Plan, Performance Measures, Quarterly Goals Updates, Monitoring, and Contingency on an annual basis, as well as proposes the next year’s budget for the Executive Department.
• Pursues certification as a City Recorder to support absences/vacations. Performs job duties of City Recorder as assigned in the absence of the City Recorder and during City Council meetings.
• Serves on internal and/or external boards, committees, and task forces as assigned and directed.
• Schedules all special 2x2 meetings with City Manager, Staff and Council as needed.
• Schedule and prepare venue for Council retreats as directed by City Manager.
• Prepares and monitors department and Council budgets.
• Other duties as assigned

Skills

Project management

Communication skills

Budgeting

Education

Bachelor’s degree or equivalent experience

Notary Public certification or ability to obtain

Tools

Microsoft Office

Job description

Park City Municipal Corporation is seeking an Executive Assistant/Deputy City Recorder to provide executive support to the City Manager and leadership team in Park City, Utah. The role requires independent judgment, project management, and budgeting responsibilities, with opportunities to pursue City Recorder certification.

The position includes duties such as scheduling, research, presentations, and coordination with Council and staff.