City Records & Public Affairs Coordinator

Grantsville City Corporation; Grantsville (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

Grantsville City seeks a Deputy City Recorder to manage advanced administrative and records functions within the Recorder's Office. You will coordinate council processes, maintain records, and oversee public communications to ensure transparency and compliance.

The role emphasizes open government duties, legislative support, and office operations continuity, with a focus on customer service and community engagement.

Qualifications

• Two (2) years of progressively responsible administrative, records management, municipal government, or related experience; municipal clerk/recorder experience preferred.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and ability to learn specialized municipal software.
• Possess or obtain Certified Municipal Clerk (CMC) designation within two years of eligibility.
• Possess or obtain Notary Public authorization and bonding ability.
• Valid Utah driver’s license.

Responsibilities

• Coordinate City Council and meeting processes, including agendas, packets, minutes, notices, and logistics.
• Maintain legislative records, ordinances, and resolutions; ensure compliance with public meetings law.
• Coordinate public communications via website, social media, newsletters, notices, and press releases.
• Coordinate City-sponsored events and community programs; manage facilities scheduling and public engagement.
• Review and process business license applications; manage licensing records and renewals.
• Develop and implement administrative procedures to improve Recorder’s Office operations.
• Provide customer service to residents, developers, businesses, and officials.

Skills

Administrative skills

Records management

Public administration

Microsoft Office

Education

Associate or Bachelor’s degree in public administration or related field

Tools

Microsoft Office

Job description

Grantsville City seeks a Deputy City Recorder to manage advanced administrative and records functions within the Recorder's Office. You will coordinate council processes, maintain records, and oversee public communications to ensure transparency and compliance.

The role emphasizes open government duties, legislative support, and office operations continuity, with a focus on customer service and community engagement.