Executive Assistant, DC

Warner Media, LLC.; Burbank (CA); On-site; USD 50,756 - 94,261; Full time

Job summary

Warner Bros. Discovery in Burbank is seeking an experienced Executive Assistant to provide high-level administrative support to the EVP, Physical Production and assist with day-to-day operations.

You will manage an extremely active calendar, coordinate meetings across time zones, arrange travel, and handle confidential information with discretion, while liaising with agents, producers, and filmmakers. The role requires 2+ years of support experience, a Bachelor's preferred, and strong MS Office

Qualifications

• Bachelor's degree preferred.
• 2+ years of executive assistant or senior-level support experience.
• Movie Magic Budgeting and Scheduling experience required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong knowledge of agents, producers, and the film industry.
• Excellent written, verbal and interpersonal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion and confidentiality in handling information.
• Ability to establish working relationships across all levels.
• Oversight of occasional overtime and travel.

Responsibilities

• Provide general administrative and office support for the EVP, Physical Production.
• Manage an extremely active calendar with frequent shifting priorities across time zones.
• Coordinate meeting logistics, agendas, catering, and materials.
• Maintain systems and departmental records and project information.
• Handle confidential information with discretion.
• Coordinate complex domestic and international travel arrangements.
• Perform other related duties and projects as assigned.

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Organizational skills

Education

Bachelor's degree preferred

Tools

Movie Magic Budgeting

Movie Magic Scheduling

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Your New Role

Provide high-level administrative support to the EVP, Physical Production and assist with the day-to-day operations of the office.

Your Role Accountabilities

• Provide general administrative and office support for the EVP, Physical Production, ensuring smooth day-to-day operations and effective communication flow.
• Manage an extremely active calendar with frequent shifting priorities; schedule meetings, production reviews, screenings and conference calls, coordinating across multiple time zones and with senior internal and external stakeholders.
• Coordinate meeting logistics, including conference room scheduling, virtual meeting setup, agendas, catering, and distribution of materials.
• Maintain systems and departmental records for tracking department materials, project information, meeting notes, and other high-priority requests to ensure timely response and accurate record keeping.
• Handle confidential information and materials with discretion while interacting and communicating with internal and external colleagues, including agents and filmmakers.
• Coordinate complex domestic and international travel arrangements, hotel accommodations, and itineraries.
• Perform other related duties and projects as assigned.

Qualifications & Experience

• Bachelor's degree preferred.
• 2+ years of Executive Assistant, or related support experience for senior-level executives preferred.
• Movie Magic Budgeting and Movie Magic Scheduling experience is required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; strong spreadsheet skills required.
• Knowledge of agents, producers, and the film industry required.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and ability to work independently.
• Ability to establish effective working relationships across all levels of the organization.
• Flexibility to work overtime and travel occasionally when necessary.

How We Get Things Done

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $50,756.00 - $94,261.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation. If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.