Executive Assistant Contractor

AllTrails; EE. UU.; A distancia; USD 55.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote contract

Flexible schedule

Descripción de la vacante

AllTrails is seeking an Executive Assistant Contractor to support the CEO and Executive Team. This remote, contract role involves managing calendars, coordinating board meetings, handling expense reports, and planning executive travel for a 15–20 hour per week engagement.

You will work closely with three executives to ensure aligned, efficient operations and seamless scheduling, travel, and materials coordination for meetings and offsites.

Formación

• 5+ years of experience as Executive Assistant, preferably supporting VP or C-Suite.
• Contractors must install the Vanta Agent to verify basic security settings and use macOS 11+ or Windows 10/11 Pro (64-bit).

Responsabilidades

• Manage calendars for 3 executives: CEO and two other executives, protecting time for high-impact work.
• Handle expense reporting: track, organize and submit expense reports for executives.
• Coordinate executive travel: book flights, ground transport, and accommodations, anticipating needs and changes.
• Serve as POC for AllTrails Board Meetings: logistics, materials, and attendee communications.
• Serve as POC for External Board Meetings (CEO): schedule, prep materials, follow-up.
• Schedule cross-functional meetings: coordinate with People, Finance, Marketing, and Engineering teams to align stakeholders.
• Plan Q1 extended leadership offsite: plan and execute a multi-day offsite for the extended leadership team.

Conocimientos

Calendar management

Executive coordination

Herramientas

Vanta Agent

macOS 11+

Windows 10/11 Pro

Descripción del empleo

About AllTrails

AllTrails is the app for exploring the outdoors. We help people spend more time outside by connecting them to their next adventure. AllTrails is home to the world’s largest outdoor community, with members and trails around the globe, and supports inclusive access to nature. Every day, we solve incredibly hard problems to get more people outside, for their wellbeing and the collective care of the natural world. Join us!

This is a U.S.based remote contract engagement. Contractors in CA, CO, OR, NY, NJ, RI, and WA are subject to additional compliance requirements.

About the Role

AllTrails is looking for an Executive Assistant to support the CEO and Executive Team at AllTrails. This role will help manage the C-level team, including calendar management, BoD POC, planning and scheduling events/travel for Execs.

This is a remote, contract position with an expectation of 15-20 hours per week for 4-6 months.

What you’ll do

• Manage calendars for 3 executives: Own day-to-day scheduling, prioritization, and coordination for the CEO and two additional executives, ensuring time is protected for high-impact work

• Handle expense reporting: Track, organize and submit expense reports on behalf of executives

• Coordinate executive travel: work directly with CEO to book flights, ground transportation and accommodations, anticipating needs and managing changes as they arise

• Serve as POC for AllTrails Board Meetings: Be the primary point of contact for internal AllTrails Board of Directors meetings, managing logistics, materials coordination, and communication with attendees

• Serve as POC for External Board Meetings (CEO): Coordinate external board meeting logistics for the CEO, including scheduling, prep materials and follow‑up

• Schedule cross-functional meetings: Partner with teams across People, Finance, Marketing, and Engineering to facilitate executive meetings and ensure the right stakeholders are aligned and prepared

• Plan Q1 extended leadership offsite: Collaborate with executives and the PM team to plan and execute a multi‑day offsite for the extended leadership team

What you bring

• 5+ years of experience as Executive Assistant, ideally supporting VP or C‑Suite.

• Contractors must install the Vanta Agent to verify basic security settings and use macOS 11+ or Windows 10/11 Pro (64‑bit)

Logistics

• Role title: Executive Assistant Contractor

• Team/function: Executive

• Compensation: $40-65/hr

• Engagement type: Fixed-term contract

• Expected hours: 15 to 20 hours per week

• Duration: November 23, 2026 to April 30, 2026 (5 months)

• Location: Remote

$40 - $65 an hour

AllTrails is proud to be an equal opportunity employer. We celebrate diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills.