Executive Assistant - EVP Chief Assets Officer

ATC; City of Pewaukee (WI); On-site; USD 51,000 - 60,000; Full time

Job summary

ATC is seeking an Executive Assistant to the Executive Vice President to act as a trusted operational partner, strengthening executive effectiveness and alignment. You will manage schedules, coordinate travel and events, prepare confidential materials, and support critical initiatives with discretion.

You will build relationships across ATC and with external stakeholders, proofread communications, and ensure continuity across the executive team.

Qualifications

• Seven years of progressive experience supporting and/or managing work for a senior-level officer.
• Experience coordinating complex calendars, travel, meetings, conferences, and events.
• Experience with executive correspondence, presentations, agendas, confidential materials, and cross-functional communication.
• Experience with MS Office suite and co-pilot; familiarity with Concur, Workday, Oracle, and Onspring.
• Working knowledge of budgeting, expense reporting, forecasts, and financial reporting.

Responsibilities

• Manage complex executive calendars, scheduling conflicts, meetings, travel, and priority coordination.
• Prepare agendas, correspondence, reports, presentations, and confidential materials.
• Coordinate onsite and offsite meetings, conferences, events, and executive-suite coverage.
• Serve as a liaison among leaders, teams, board members, regulators, customers, and business partners.
• Proofread and edit polished executive communications for varied audiences.
• Maintain stakeholder follow-through and continuity across the Executive suite.
• Independently execute special assignments and coordinate recurring departmental work.
• Track project activities, deliverables, time entry, and committee responsibilities.
• Maintain organized records, dependable handoffs, and operational continuity.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Process improvement

Proofreading

Cross-functional collaboration

Time management

Education

High School Diploma

Business degree preferred

Equivalent education/experience considered

Tools

MS Office

Concur

Workday

Oracle

Onspring

Job description

At ATC, our people are the foundation of everything we do. As the Executive Assistant to the Executive Vice President (EVP), you'll serve as a trusted operational partner who strengthens executive effectiveness, organizational alignment, and dependable execution of strategic priorities.

This highly visible role is a key point of connection among executives, employees, board members, customers, community and business contacts, and other external organizations. If you bring sound judgment, discretion, executive presence, and the ability to create order amid changing priorities, we invite you to explore this opportunity.

WHY YOU'LL LOVE THIS OPPORTUNITY

• Partner directly with executive leadership on high-priority work.
• Coordinate complex schedules, meetings, travel, events, and business activities.
• Build trusted relationships across ATC and with key external stakeholders.
• Handle confidential, high-visibility, and business-critical information with discretion.
• Improve workflows and reduce administrative burden through technology and process discipline.
• Support meaningful work that helps ensure reliable electric transmission for the communities we serve.

WHAT YOU'LL DO

EXECUTIVE SUPPORT & COORDINATION

• Manage complex executive calendars, scheduling conflicts, meetings, travel, and priority coordination.
• Prepare agendas, correspondence, reports, presentations, and confidential materials.
• Coordinate onsite and offsite meetings, conferences, events, and executive-suite coverage.

COMMUNICATION & RELATIONSHIPS

• Serve as a liaison among leaders, teams, board members, regulators, customers, and business partners.
• Proofread and edit polished executive communications for varied audiences.
• Maintain stakeholder follow-through and continuity across the Executive suite.

PROJECT & OPERATIONAL SUPPORT

• Independently execute special assignments and coordinate recurring departmental work.
• Track project-related activities, deliverables, time entry, and committee responsibilities.
• Maintain organized records, dependable handoffs, and operational continuity.

FINANCIAL & PROCESS SUPPORT

• Assist with budgets, forecasts, project rates, travel and expense reporting, and accounts payable processes.
• Monitor metrics, surveys, data connections, and relevant trends.
• Use technology and continuous improvement to simplify processes and strengthen tracking.

WHAT MAKES YOU SUCCESSFUL

You are a proactive, service-minded professional who brings calm, clarity, and follow-through to demanding work. You:

• Anticipate executive needs and resolve issues before they affect priorities or relationships.
• Demonstrate exceptional judgment, discretionstrong organizational and prioritization skills.
• Remain composed while balancing urgent requests, frequent interruptions, and competing demands.
• Produce polished communications and materials with expert grammar, proofreading, and attention to detail.
• Take ownership, make sound decisions with limited supervision, and consistently follow through.
• Build credibility quickly and influence outcomes across teams without relying on formal authority.
• Adapt quickly while remaining professional, approachable, responsive, and service-oriented.

WHAT WE'RE LOOKING FOR

EDUCATION

• High School Diploma required.
• Additional degrees or certifications are valued.
• A degree in Business or a related field is preferred.
• Equivalent combinations of education and experience will be considered.

EXPERIENCE

• Minimum of seven years of progressive experience supporting and/or managing work for a senior-level officer, or an equivalent combination of education and experience.
• Experience coordinating complex calendars, travel, meetings, conferences, and events.
• Experience with executive correspondence, presentations, agendas, confidential materials, and cross-functional communication.
• Experience with office automation tools, including the MS Office suite and co-pilot
• Experience with, or the ability to quickly become proficient in: Concur, Workday, Oracle, and Onspring.
• Working knowledge of budgeting, expense reporting, accounts payable, forecasts, project rates, or financial reporting.
• Proven success navigating ambiguity, sensitive information, changing priorities, and time-critical requests.

WHY ATC

• Purpose-Driven Work: We're energized by meaningful and challenging work that contributes to the greater good, from powering everyday life to grid modernization.
• People-Centric Culture: We are difference makers. We lead with trust, value collaboration, and foster a supportive environment where people grow, contribute openly, and make a difference.
• Flexibility & Balance: Our work environment encourages autonomy, connection, and choice with accountability.
• Growth & Development: Curiosity, coaching, and engagement fuel careers. We invest in our people through cross-functional opportunities, skill-building, and assignments that stretch potential and build careers.
• Comprehensive Rewards: Compensation, benefits, and well-being offerings are thoughtfully and competitively designed to support employees’ unique needs.
• Reliable Innovation: Grounded in the communities we serve, we play a critical role in powering the grid, with the agility to innovate, lead, and drive progress in a time of transformational change in the industry.
• A Shared Future: We commit to creating an environment where people can do their best work, thrive, and drive success for our customers and stakeholders, delivering a lasting impact for all.

Join our Great Place to Work, where we build and operate the power grid that enables modern life, and where every role contributes to something bigger than any one of us.

The targeted base pay for this position is $37.16 to $43.35 per hour.* Base pay is one component of our comprehensive total rewards package which includes an annual incentive bonus, employer-sponsored pension plan, 401(k) match, HSA contribution, life & disability insurance, health care benefits, generous time off plans, flexible work arrangements, and much more.

*The pay range is a general guideline. Employment offers are evaluated individually and consider qualifications, experience, academic achievements, internal equity, and business needs. Pay exceeding the posted range is considered for uniquely qualified candidates.