Executive Assistant – Community Housing
Okanogan County Community Action Council
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Benefits offered by this job
Job summary
Okanogan County Community Action Council seeks an Executive Assistant – Community Housing to provide administrative and coordination support for affordable housing development and countywide housing efforts. The role will split between OCCAC and the Okanogan County Housing Coalition, supporting meetings, data collection, and grant processes.
The position is designed as a training and development role with potential advancement to Community Housing Lead.
Qualifications
- Minimum 1–2 years in administrative/office support or customer service.
- Experience in nonprofit or government settings is preferred.
- Experience supporting meetings, committees, or projects is a plus.
- Interest in housing, homelessness services, or rural communities is beneficial.
Responsibilities
- Schedule meetings, prepare agendas, take notes, and distribute actions.
- Maintain organized files and correspondence for projects.
- Track timelines, deadlines, and compliance due dates.
- Assist with grant applications, reports, and RFP/RFQ materials.
- Support data collection, financial documents, and stakeholder communications.
- Coordinate with Housing Coalition meetings and outreach activities.
- Support contract, invoice tracking, and documentation.
Skills
Education
Tools
Job description
Okanogan County Community Action Council is an equal opportunity employer
Title: Executive Assistant – Community Housing
Job Location: 424 2nd Ave. S, Okanogan, WA 98840
Description: Seeking a motivated, organized individual to support our housing development and countywide housing coordination work, with a clear path to grow into our Community Housing Lead position.
OCCAC Mission: Leading a revolt on poverty through education, empowerment, and engagement.
OCCAC Values: Integrity. Accountability. Advocacy. Community.
Okanogan County Community Action Council and the Okanogan CountyHousing Coalition are hiring an Executive Assistant – Community Housing to help expand housing opportunities across Okanogan County. This shared position provides administrative support to affordable housing development projects and to countywide efforts addressing housing and homelessness.
This is a career-growth opportunity. You do not need years of housing experience to start. We will provide hands‑on training, mentoring, and professionaldevelopment, and successful employees may be considered for promotion toCommunity Housing Lead.
If you are organized, eager to learn, passionate about making a difference, and thrive in a collaborative environment, we want to hear from you!
Take the next step in your career and join a team that’s building stronger, healthier communities—one person at a time.
Wages: The starting range is $20.19 – $22.06 per hour as a non-exempt employee.The salary range is $20.19 - $26.35 per hour and is based on 2080 work hours a year (40 hrs/wk). Wage is based on knowledge, skills, and experience.
Because you Matter: We believe that taking care of our team is just as important as serving our community. That’s why we offer a comprehensive benefits package designed to support your well-being, growth, and sense of purpose:
Medical, Dental, and Vision Insurance – Your health matters. We provide quality coverage to keep you and your family well.
Okanogan County Community Action Council is an equal opportunity employer
Group and Voluntary Life Insurance / AD&D – Peace of mind for you and your loved ones.
Simple IRA Retirement Plan – With employer contributions to help you plan for a secure future.
Health Savings Account (HSA) – Tax-advantaged savings for medical expenses.
14 Paid Holidays Per Year – Including time to rest, recharge, and celebrate.
Generous Vacation and Sick Leave – Because balance is essential.
Professional Development Support – We invest in your growth with training, workshops, and learning opportunities.
Supportive Team Culture – Join a workplace where collaboration is encouraged, your ideas are welcomed, and your contributions trulymake a difference.
Meaningful Work – Every day, your efforts will directly improve lives and strengthen the fabric of our local community.
Application Deadline: First review November 15th, 2026. This position is open until it is filled.
For more information, contact:Rena ShawverExecutive DirectorOkanogan County Community Action Council509-422-4041
www.occac.com
The Executive Assistant – Community Housing is a shared, entry-to-mid-level position providing administrative and coordination support for affordable housing development and countywide housing efforts in Okanogan County. The role is split between the Okanogan County Community Action Council (OCCAC) and theOkanogan County Housing Coalition (OCHC).
The Executive Assistant supports the OCCAC Executive Director, project teams, and OCHC partners by scheduling and preparing for meetings, taking minutes, organizing files and records, tracking deadlines, gathering data, and helping prepare grant applications, reports, and Request for Proposals (RFP) materials. The position will also help support implementation of Okanogan County's new Five-Year Homeless Housing Plan.
This position is designed as a training and development role. As the employee builds knowledge and demonstrates competency, responsibilities will increase. The employee may be considered for advancement to the Community Housing Leadposition.
The ideal candidate is highly organized, detail-oriented, dependable, eager to learn, and motivated by expanding safe and affordable housing opportunities for lowincome individuals and families.
The essential functions include but are not limited to the following: Duties are performed under the direction of the Executive Director and Housing Coalition leadership, with increasing independence as training progresses.
- Schedule meetings, prepare agendas and materials, take meeting notes, and distribute follow-up action items
- Maintain organized electronic and paper project files, contracts, and correspondence
- Track project timelines, deadlines, and compliance due dates, and send reminders to the project team
- Conduct basic research on funding opportunities and summarize findings for the OCCAC Executive Director
- Assist with gathering attachments, formatting, proofreading, and submitting grant applications and funding proposals
- Help prepare and distribute Request for Proposals (RFP) and Request for Qualifications (RFQ) documents, track submissions, and compile review panel scores
- Assist with collecting and organizing financial documentation, invoices, and compliance records
- Serve as a point of contact for routine communication with partners, contractors, and agencies
- Support community outreach and stakeholder engagement activities
- Schedule and coordinate regular Okanogan County Housing Coalition meetings, including room setup and virtual meeting links
- Prepare and distribute agendas and materials, record minutes, and track follow-up actions
- Maintain coalition contact lists and membership records, and help with outreach to new members such as municipalities, law enforcement, housingproviders, and community partners
- Work with the county web administrator to post meeting materials and minutes to the Housing Coalition website
- Assist with the annual RFP process for county homeless and housing funds, including posting notices, answering basic applicant questions, and tracking applications
- Organize materials for review committees and compile evaluation results
- Help prepare documents for Board of County Commissioners meetings and
- Collect housing inventory, homelessness count, shelter utilization, and program outcome data from service providers
- Enter and maintain data in spreadsheets and databases, and check for accuracy and completeness
- Assist with compiling quarterly housing and homelessness reports for county leadership and community stakeholders
- Track contracts, invoices, and required documentation from organizations receiving housing and homelessness funds
- Follow up with partners on missing or late documents
- Help coordinate outreach events, surveys, and listening sessions, including gathering input from community members with lived experience
- Attend regional and statewide housing meetings and trainings alongside leadership as part of professional developmentOther Duties as Assigned
Experience: Minimum: 1–2 years of administrative, office support, customer service, or related experience.
Experience in a nonprofit, government, social services, or community-based setting is preferred
Experience supporting meetings, committees, or projects is an asset • Interest in or experience with housing, homelessness services, or rural communities is a plus
Education: High school diploma or GED required. Associate's or Bachelor's degree in Public Administration, Social Work, Business Administration, Urban Planning, or a related field is preferred, or equivalent experience.
Preferred knowledge: Basic understanding of, or strong interest in learning about, affordable housing, homelessness services, and grant-funded programs. Training will be provided.
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and deadlines with guidance
- Good written and verbal communication skills, including taking clear meeting notes
- Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new software and databases
- Ability to work both independently and as part of a team with diverse partners
- Ability to handle confidential information with discretion
- Willingness to learn, accept feedback, and grow into greater responsibility
At OCCAC, we are committed to maintaining a safe and responsible workplace. All applicants are subject to background checks and must successfully complete a preemployment urine analysis (UA) prior to hiring.
- Primarily office-based with occasional local travel for meetings and project site visits
- Attendance at regional or state housing meetings and trainings may be required
- Some evening or weekend meetings may occur
- Must reside in Okanogan County
- Some remote work may be possible occasionally, but this is not a remote position
- Must possess a valid Washington State driver's license
Sitting: Administrative staff typically spend a significant amount of time sitting at a desk or workstation to perform their duties.
Computer Use: Regular use of computer systems and office equipment is common, requiring proficiency in typing, data entry, and use of software applications.
Phone Communication: Handling phone calls and possibly prolonged periods of talking on the phone.
Filing and Organization: Occasionally involves lifting or carrying files or boxes of documents, though typically not heavy lifting.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.
Administrative staff usually work indoors in a climate-controlled office environment.
The office environment can vary in noise levels, ranging from quiet work areas to more active and interactive settings.
Interaction with colleagues, supervisors, and occasionally clients or visitors is typical, requiring good interpersonal and communication skills.
Generally, follow standard office hours, though occasional overtime or flexibility may be required depending on the organization's needs.
Ergonomics: Awareness of ergonomic practices for desk setup and posture to minimize strain or injury.
Multitasking: Ability to manage multiple tasks and priorities efficiently in a fast-paced environment.
Confidentiality: Often required to handle sensitive information and maintain confidentiality.
Professionalism: Maintaining a professional demeanor and appearance is usually expected.
NoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
Integrity
We treat the community members we serve with humanity, compassion, and excellent customer service no matter the circumstances they are facing.
We do what we say we will do. Promises made, promises kept.
We actively cultivate an environment of trust and honesty.
We are dependable, knowledgeable, and honest in our daily work.
Accountability
We do our work with high quality and transparency.We are flexible and adaptable to meeting community needs.We actively listen and are open to feedback and improvement.We take responsibility for our mistakes and learn from them.
Advocacy
We ensure that the people and communities most affected by poverty are visibly leading our work.
Our diverse community is represented in our staff and the services we provide.
We help navigate and fight against bureaucracy and systems that are inequitable and keep people in poverty.
Community
We pitch in when there is a need for our community, clients, and coworkers, to support their success.
We actively listen to our community members, so they feel heard and have a voice.We have empathy for people in need and help them catch a break. Everyone deserves a chance.We work closely with partner organizations to strengthen our impact.We welcome energetic conversations across diverse perspectives and challenge each other
respectfully by focusing on the idea and not the person.We uplift each other and make each other laugh
The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.
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