Assistant Administration & Finance Director

Okanogan County Community Action Council; Okanogan (WA); On-site; USD 82,000 - 98,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Simple IRA

Health Savings Account (HSA)

14 Paid Holidays Per Year

Generous Vacation and Sick Leave

Professional Development Support

Supportive Team Culture

Meaningful Work

Job summary

Okanogan County Community Action Council (OCCAC) is seeking an Assistant Administration and Finance Director to strengthen agency-wide administrative and financial systems. This role partners with executive leadership to advance operational strategy, fiscal stewardship, and compliance with standards and regulations.

The position serves as a succession path toward the Administration & Finance Director role, offering increasing authority and visibility across finance, administration, and

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field.
• Minimum of 8–10 years leadership experience in finance/nonprofit administration.
• Minimum of 5 years supervisory or management experience.
• Experience with grant- and contract-funded programs preferred.

Responsibilities

• Provide strategic oversight of administrative infrastructure and internal controls.
• Lead financial planning, budgeting, forecasting, and grant/contract oversight.

Skills

Executive communication

Analytical skills

Organizational skills

Decision-support skills

Leadership

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Okanogan County Community Action Council is an equal opportunity employer

Title: Assistant Administration and Finance Director

Job Location: 424 2nd Ave. S, Okanogan, WA 98840

Description: Seeking a motivated individual to fill our Assistant Administration and Finance Director position.

OCCAC Mission: Leading a revolt on poverty through education, empowerment,and engagement.

OCCAC Values: Integrity. Accountability. Advocacy. Community.

Okanogan County Community Action Council is seeking an AssistantAdministration and Finance Director to help expand our impact and deepen ourconnection with the communities we serve. This role is perfect for someone whobelieves in the power of grassroots engagement and wants to be part of a missionthat truly matters.

If you are passionate about making a difference, driven by purpose, and thrive in a collaborative environment, we want to hear from you!

Take the next step in your career and join a team that’s building stronger, healthier communities- one person at a time.

Wages: The starting range is $39.50 - $44.46 per hour as a non-exempt employee . The salary range is $39.50 - $47.17 per hour. Wage is based on knowledge, skills,and experience.

Because you Matter: We believe that taking care of our team is just as important as serving our community. That’s why we offer a comprehensive benefitspackage designed to support your well-being, growth, and sense of purpose:

• Medical, Dental, and Vision Insurance – Your health matters. We provide quality coverage to keep you and your family well.
• Group and Voluntary Life Insurance / AD&D – Peace of mind for you and your loved ones.
• Simple IRA Retirement Plan – With employer contributions to help you plan for a secure future.
• Health Savings Account (HSA) – Tax-advantaged savings for medical expenses.
• 14 Paid Holidays Per Year – Including time to rest, recharge, and celebrate.
• Generous Vacation and Sick Leave – Because balance is essential.
• Professional Development Support – We invest in your growth with training, workshops, and learning opportunities.
• Supportive Team Culture – Join a workplace where collaboration is encouraged, your ideas are welcomed, and your contributions truly make a difference.
• Meaningful Work – Every day, your efforts will directly improve lives and strengthen the fabric of our local community.

Position Summary

The Assistant Administration & Finance Director is a strategic leadership role designed for an experienced professional who can strengthen Agency-wide administrative and financial systems while preparing to assume full Administration & Finance Director responsibilities. Working closely with executive leadership, this position helps shape operational strategy, reinforce fiscal stewardship, and advance the systems and infrastructure that support the Agency’s mission.

This role offers the opportunity to influence organizational effectiveness across finance, administration, compliance, and personnel systems. The Assistant Administration & Finance Director partners with the Executive Director, Administration & Finance Director, and Program Managers to improve internal controls, support sound decision-making, and ensure Agency practices remain aligned with legal, regulatory, and Board-approved standards.

For candidates seeking a meaningful next-step leadership opportunity, this position is intentionally structured as a succession role. The successful candidate will gain increasing authority, visibility, and executive-level responsibility through a deliberate development path that prepares them to lead the Agency’s administrative and financial functions.

The Assistant Administration & Finance Director reports to the Administration & Finance Director and serves as a key thought partner to executive leadership on organizational operations, financial management, compliance, and long-range administrative capacity.

Why join OCCAC

OCCAC offers experienced leaders the chance to pair mission-driven work with meaningful organizational influence. This role provides the opportunity to help shape a community-focused agency, strengthen systems that support long-term impact, and grow into a senior leadership position with broad visibility across operations, finance, compliance, and strategic decision-making.

Essential Duties and Responsibilities

• Administration & Supervisory Duties – 40% Provide strategic oversight and continuous improvement of the Agency’s administrative infrastructure, operational systems, and internal processes. Help safeguard organizational assets and strengthen internal controls, risk management practices, and operational accountability. Partner with leadership to align administrative systems, personnel practices, and organizational policies with Agency priorities and compliance requirements. Support and develop administrative staff through coaching, supervision, and process leadership. Assume progressively broader leadership responsibility as part of the Agency’s.
• Finance Duties – 60% Support the financial leadership of the Agency by strengthening accounting systems, financial controls, and compliance with nonprofit, grant, and regulatory requirements. Contribute to high-level fiscal planning, budget development, forecasting, and financial analysis that inform executive and Board decision-making. Partner on grant and contract financial oversight, audit preparation, reporting, and long-term financial stewardship. Advance systems, procedures, and cross-functional practices that improve financial transparency, efficiency, and accountability across the Agency. Take on increasingly complex fiscal leadership responsibilities in preparation for full director-level oversight.

Abilities

• Education: Bachelor’s degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and experience.
• Experience: Minimum of 8–10 years of progressively responsible leadership experience in finance, accounting, nonprofit administration, or public sector operations. Demonstrated experience overseeing complex financial, administrative, or compliance functions in a multi-program environment. Minimum of 5 years of supervisory or management experience, including staff development, performance accountability, and cross-functional collaboration.
• Experience with grant‑and contract‑funded programs, nonprofit financial systems, and regulatory compliance strongly preferred.
• Experience supporting executive leadership, auditors, and governing boards is highly desirable.
• Preferred knowledge: Knowledge of nonprofit accounting principles, grant compliance, internal controls, and financial reporting requirements. Familiarity with systems modernization, process improvement, and administrative infrastructure in mission‑driven organizations. Experience with government or nonprofit accounting systems, including MIP Fund Accounting, is preferred.
• Skills: Strong executive‑level communication skills, including the ability to present complex financial and operational information clearly. Advanced analytical, organizational, and decision‑support skills with the ability to demonstrate ability to strengthen systems, improve processes, and drive cross‑functional accountability. Proficiency with Microsoft Office and relevant accounting, payroll, purchasing, and reporting systems. Strong judgment, discretion, and the ability to manage multiple priorities in a complex operational environment.
• Abilities: Ability to lead with confidence, credibility, and collaboration across departments and functions. Ability to serve as a trusted partner to executive leadership on finance, administration, compliance, and organizational systems. Ability to build, document, and sustain strong internal controls and effective administrative processes. Comfort working with auditors, funders, and a Board of Directors in a highly. Ability to balance strategic thinking with operational follow‑through and sound risk. Willingness to travel for Agency business. Valid Washington State driver’s license, acceptable driving record, and auto insurance.

Pre-Employment Requirements

At OCCAC, we are committed to maintaining a safe and responsible workplace. All applicants are subject to background checks and must successfully complete a pre-employment urine analysis (UA) prior to hiring.

Physical Demands

Sitting: Administrative staff typically spend a significant amount of time sitting at a desk or workstation to perform their duties.

Computer Use: Regular use of computer systems and office equipment is common, requiring proficiency in typing, data entry, and use of software applications.

Phone Communication: Handling phone calls and possibly prolonged periods of talking on the phone.

Filing and Organization: Occasionally involves lifting or carrying files or boxes of documents, though typically not heavy lifting.

Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

Office Setting: Administrative staff usually work indoors in a climate-controlled office environment.

Noise Levels: The office environment can vary in noise levels, ranging from quiet work areas to more active and interactive settings.

Collaboration: Interaction with colleagues, supervisors, and occasionally clients or visitors is typical, requiring good interpersonal and communication skills.

Work Hours: Generally, follow standard office hours, though occasional overtime or flexibility may be required depending on the organization's needs.

Additional Considerations: Ergonomics: Awareness of ergonomic practices for desk setup and posture to minimize strain or injury. Multitasking: Ability to manage multiple tasks and priorities efficiently in a fast-paced environment. Confidentiality: Often required to handle sensitive information and maintain confidentiality. Professionalism: Maintaining a professional demeanor and appearance is usually expected.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and may be modified in accordance with operational needs or to reasonably accommodate individuals with disabilities.

OCCAC Values

Integrity

We treat the community members we serve with humanity, compassion, and excellent customer service no matter the circumstances they are facing.

We do what we say we will do. Promises made, promises kept.

We actively cultivate an environment of trust and honesty.

We are dependable, knowledgeable, and honest in our daily work.

Accountability

We do our work with high quality and transparency. We are flexible and adaptable to meeting community needs. We actively listen and are open to feedback and improvement. We take responsibility for our mistakes and learn from them.

Advocacy

We ensure that the people and communities most affected by poverty are visibly leading our work.

Our diverse community is represented in our staff and the services we provide.

We help navigate and fight against bureaucracy and systems that are inequitable and keep people in poverty.

Community

We pitch in when there is a need for our community, clients, and coworkers, to support their success. We actively listen to our community members, so they feel heard and have a voice. We have empathy for people in need and help them catch a break. Everyone deserves a chance. We work closely with partner organizations to strengthen our impact. We welcome energetic conversations across diverse perspectives and challenge each other respectfully by focusing on the idea and not the person. We uplift each other and make each other laugh